Facilities Operations Manager, Ability To Obtain Secret Clearance!

We're seeking an energetic and skilled Facilities Operations Manager to manage a government-owned, contractor-operated facility in Northern Virginia for testing Electronic Healthcare Record (EHR) applications and medical devices. This role demands strong leadership abilities; a commitment to excellence; attention to detail; ability to coordinate and prioritize multiple tasks; and the drive to earn and maintain positive relationships with teammates and customers.

As our Facilities Office Manager, you will:

• Work with a team of driven, supportive, and highly skilled professionals.

• Receive a robust benefits package that includes an Employee Stock Ownership Plan!

• Be part of an empowered accountability culture where each employee-owner has a meaningful stake in the future success and growth of the company.

A week in the life of our Facilities Office Manager:

• Meet regularly with facility support staff to direct work, provide guidance, and discuss task status.

• Identify and prioritize tasks for the maintenance and repair of IT equipment, electrical systems, HVAC, and other critical infrastructure.

• Assess email updates and alerts daily to ensure that no overnight incidents have affected facility power, network, or security -- and immediately report to designated stakeholders and act to address any incidents.

• Maintain ongoing preparedness for outages or security incidents to ensure that the facility remains safe, secure, and fully operational.

• Provide access to and tracking work a nearby Data Center, which is a cage hosted at a commercially owned and controlled campus; interact regularly with the Data Center landlord, manage visits to the cage via the Data Center ticketing system, and conduct other related tasks.

• Ensure that you and your staff provide appropriate support to the program's Asset Manager when help is needed.

• Proactively engage with vendors and subcontractors to coordinate the maintenance, repair, and modification of systems such as VOIP communications, electrical, and HVAC.

• Maintain ongoing communication with the facility landlord and our vendors and resolve operational issues promptly to maintain seamless IT support services and network connectivity.

• Support the development of Purchase Orders (POs) for cleaning services, HVAC, and other operations and maintenance activities while cross-checking invoices against awarded POs to provide payment recommendations to management.

• Follow the approved process to procure items needed for the facility, including office supplies and other environment-related items. This includes holding and maintaining a corporate credit card.

• Ensure that visitor reservation requests align with the Government's testing schedule and other constraints; respond to visitor and Government customer queries promptly.

• Lead the development, updating, and enforcement of facility-related procedures and guides. You will be provided with professional writing assistance.

• In the ancillary role of site Safety Manager:

• Consult with our corporate Facilities Director for general guidance on safety and security.

• Develop and enforce the Project Plans, Standard Operating Procedures (SOPs), and Guides needed to maintain operational standards and safety compliance.

• Manage the facility's knowledge base to ensure all essential documents are accessible and up to date. Oversee the small onsite facility support staff and ensure their professionalism and technical readiness are pivotal responsibilities, alongside coordinating with other program teams to facilitate support activities.

• Provide inventory control oversight to ensure maximum uptime of all equipment.

• Coordinate with the Asset Manager on reporting inventories to comply with the contract and DPAS requirements.

Job Requirements

• U.S. Citizenship and ability to obtain a Secret clearance.

• Onsite presence M-F at facility in Chantilly, VA. Occasional holiday or weekends may be necessary.

• Minimum 8 years of experience in project or task management

• 2 or more years of supervisory experience; team of 3-8 people is acceptable.

• Facility Management Experience

• Ability to keep the facility safe, secure, and supportive of customer requirements.

• Ability to:

• earn the trust and confidence of a small staff as their leader.

• communicate clearly and effectively, including interacting and following up with program management, DoD customers, facility users, and facility support vendors and contractors.

• oversee and support the program's Asset Manager and their activities.

• communicate with and support the facility's Information System Security Officer (ISSO).

• make minor repairs that do not need vendor service calls - e.g., cabinet door adjustment, hang small items, etc.

• lead the coordination of major repairs, e.g., HVAC; convey detailed instructions; report status updates; oversee the effort to completion; and sign off on the completed work.

• prioritize and manage tasks to accomplish goals on a given timeline.

• identify, create, and apply new Standard Operating Procedures, Guidelines, how-tos, etc.

• learn how to read site blueprints/plans in order to communicate effectively with program management, customers, and vendors.

• keep the Material Data Safety Sheet book updated with any new agents entering the facility.

• interpret, communicate, and apply operational and security procedures; initiative to propose improvements to same.

• Knowledge of Asset and Software Lifecycle Management

• Knowledge of Procurement and Budgeting processes

• Experience with Jira and/or Confluence software suites

• Ability to read site blueprints/plans

• Knowledge of Defense Health Agency (DHA) medical devices and a basic understanding of their IT structure

• Experience with security system software such as Lenel OnGuard

• Security+ certification

• Project Management Professional (PMP) certification

Founded in 1975, AMERICAN SYSTEMS is one of the largest employee-owned companies in the United States. We are a government services contractor focused on delivering Strategic Solutions to complex national priority programs with 100+ locations worldwide. Through our focus on quality, strong cultural beliefs, and innovation we deliver excellence every day.

Company Awards:

• Forbes National Best Midsize Companies

• Energage National Best Workplaces, National

• Washington Post Best Workplaces

Veteran Hiring Awards

• U.S. Department of Labor Hire Vets Medallion
• BEST FOR VETS by Military Times
• TOP 10 MILITARY FRIENDLY COMPANY by MilitaryFriendly.com

AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is $105,000 - $140,000. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans (including ESOP and 401k), insurance programs, and education and training

EOE Minorities/Women/Disabled/Veterans/Gender Identity/Sexual Orientation