Facilities Operations Coordinator (Office Moves, Conference Rooms)

Ricoh Americas Corporation New York , NY 10007

Posted 3 months ago

RICOH EMPOWERS WORKPLACES using innovative technologies & services enabling individuals to work smarter. Our people deliver on the promise of Service Excellence.

Ricoh offers a full portfolio of benefit and employee programs such as:

  • Medical Coverage & Vision Coverage

  • Dental Coverage

  • Short/Long Term Disability

  • Term Life and AD&D Insurance

  • Spouse and Dependent Life Insurance

  • Flexible Spending Account

  • Employee Assistance Programs and Work Life Benefits

  • Time off Benefits including: Vacation, Sick, and Holiday

  • Tuition Reimbursement......and many more

Our team is made up of full and part time employees. These roles are permanent positions that play a critical role in delivering Ricoh's services and solutions to our customers. Ricoh offers positions with a developmental path and a range of training resources to meet our employees' needs. From on-boarding training to continued development for all of our employees, we provide many resources to set our employees up for continued success.

Ricoh works to motivate employees with competitive pay and benefits that are affordable. We offer proven career paths - locally, regionally, and nationally.

WE ARE RICOH! Apply today!


Hours for this position are 9am-6pm, Monday through Friday.

Responsible for assisting in the daily management of assigned facility. The Corporate Facility Services Specialist will perform weekly inspections of building, minor maintenance, move furniture and boxes, conference room presentation set ups. The Specialist must be customer service driven, with a keen eye for detail


  • Conference Room Set-Ups

  • Set up tables, chairs and audiovisual equipment in conference rooms as defined per calendared meetings. Utilize procedures and guidelines as directed by Site Manager..

  • Collect and discard/recycle items left from previous meetings such as papers, water bottles, etc.

  • Understand and follow the conference room presentation standards as outlined in the set-up guide.

  • Identify and report problems with A/V equipment, including telephones and conference phones

  • Deliver and pick up equipment throughout the campus. When placing equipment in a room, ensure equipment is functioning, focused, and ready to use by customer.

  • Educate business partners and staff in the use of built-in audiovisual equipment and assist in the operation of equipment during meetings as needed.

  • Respond to radio communication from Coordinator and/or Supervisor to assist with A/V and room setup changes.

  • Confirm the completion of any set-up changes throughout the day with Coordinator.

  • Identify and report problems with A/V equipment, including telephones and conference phones Educate business partners and staff in the use of built-in audiovisual equipment and assist in the operation of equipment during meetings as needed.

  • Respond to radio communication from Coordinator and/or Supervisor to assist with A/V and room setup changes.

  • Operations Service requests

  • Complete assigned service requests, including, but not limited to:

  • delivery of keys

  • move boxes within campus

  • relocate furniture

  • movement of grids

  • build rolling/bakers racks, body forms, small store fixtures

  • Complete service requests, inventory, review and prioritize tasks to be completed

  • Coordinate deliveries between vendors, charity pick-ups, and customers while following all applicable building access guidelines. .

  • Perform weekly building inspections as defined by the building inspection checklist.

  • Keep all storage closets organized at all times.

  • Responsible for ensuring that the rain mats are put down and taken up, as weather dictates.

  • Inter-Office Moves

  • Deliver moving boxes and labels as directed by Move Services and/or Coordinators.

  • Assist moves vendors with relocation of computer equipments and boxes.

  • Regular sweeps of areas following a move to collect empty boxes.

  • Perfoms other duties as assigned

QUALIFICATIONS (Education, Experience, and Certifications)

  • High School Diploma or equivalent is required

  • Valid Drivers' License required

  • Ability to walk, stand, kneel, and carry objects up to 50 lbs

Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled.

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Facilities Operations Coordinator (Office Moves, Conference Rooms)

Ricoh Americas Corporation