Facilities Operations And Regulatory Coordinator

Employment Type:

Full time

Shift:

Day Shift

Description:

Saint Mary's Hospital, Waterbury CT

We are looking for a full-time, Facilities Operations and Regulatory Coordinator to join our team at Saint Mary's Hospital in Waterbury, CT.

You would be responsible for planning and managing administrative and operational activities for the office. Relays confidential information, gathers and interprets information to develop complex reports. Provides oversight and guidance to projects of high importance. Represents the department in resolving problems, the exchange of information, and the interpretation of departmental policies and procedures. Maintains a wide degree of responsibility. Offers strong project management skills and the ability to work successfully with and across departments with competing priorities.

What You Would Do:

• Prepares complex administrative reports, presentations, statements, rosters, etc.

• Assists the Manager with Joint Commission and other regulatory compliance, documentation and regulatory duties.

• Supports all aspects of Environment of Care and Joint Commission standard compliance, including the document preparation and maintenance for survey. Participates in meetings and activities to support life safety documentation as required.

• Provides leadership of the Facilities Work order management system. Responsibilities will include overall design and configuration of the system, scheduling and coordinating all active work assignments to trades professionals, developing standard reporting packages that quantify department and individual performance, as well as sending out and calculating customer satisfaction survey responses.

• Interacts frequently with a wide variety of personnel including executives, medical staff and/or outsiders in a professional and efficient manner to obtain or relay information, arrange meetings, gather data, etc.

• Answers inquiries concerning departmental activities, operations, policies and procedures. Develops, maintains, revises record keeping and filing systems, and classifies, sorts and files, various correspondence, records and other documents.

• Responsible for the development of the department's scorecard reporting responsibilities; notifies manager of errors. Works with Purchasing and Accounts Payable investigating invoices and purchase orders. Supports the ordering of parts or services, the approval of department invoices for repairs and service, and maintains reports to track payments to vendors.

• Supports the Manager of Facilities in any and all efforts specifically around:

• a) Environment, Health and Safety audits, corrective action plans and training schedules

• b) Identifying Environment of Care improvement opportunities, developing and executing corrective action plans (as appropriate) and developing and scheduling specific training initiatives

• c) Space planning and project coordination initiatives

• Provides administrative support to projects of high importance to the Manager.

Work Hours/Shift:

• Full-time, 40 hours, Day Shift

Minimum Requirements:

• Education: Bachelor's degree preferred; will accept evidence of matriculation toward an advanced degree or equivalent experience in related field accepted.

• Experience: Work requires a minimum of three (3) years' experience providing an increasingly responsible range of duties and authority.

• Skills Experience and judgment to plan and accomplish goals; accounts payable, strong computer skills including the use of Microsoft Office applications; knowledge of Time and Attendance and Ordering systems preferred, robust interpersonal, leadership, organizational, and decision-making skills, as well as strong team player. Experience in Lean or Six Sigma performance Improvement initiatives preferred. Keen understanding of HIPAA rules and regulations. Demonstrates expertise in a variety of healthcare concepts, practices, and procedures. Professional, respectful and compassionate demeanor.

Top Reasons to Work at Trinity Health of New England:

• Become a valued member of an excellent, dedicated health care team

• Continuing education opportunities spanning all laboratory disciplines

• Competitive Benefits Package

Ministry/Facility Information:

• Saint Mary's Hospital is a Catholic, not-for-profit, community teaching hospital that has been serving patients in Waterbury, CT and our surrounding communities since 1909. From the moment you step inside, you'll notice what makes us different: the warmth and attentiveness of our physicians and nurses, the cleanliness of our facilities, and the way we make patients and their families feel that they are truly being cared for - like a member of our family

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.