Facilities Materials Coordinator

Overview

GENERAL SUMMARY OF POSITION:

Under the direct supervision of the Director of Facilities Maintenance or designee, the Facilities Materials Coordinator purchases, inventories, distributes and accounts for all inventory stock items, for all Worcester campuses. The Facilities Materials Coordinator is responsible for generating all bid lists and interacting with Purchasing, until completion, on all bids. These include plumbing, electrical, mechanical, painting refrigeration and construction items, including all tools used by all trades.

Responsibilities

MAJOR RESPONSIBILITIES:

• Maintain database for the correct quantities (minimum/maximum) in the inventory

• Purchase, receive and distribute all stock items. Insuring all tracking paperwork and invoices are correct.

• Maintain stock for use, restock and monitor inventories

• Responsible for operation of computerized Facilities inventory database; provides monthly status reports to all sections

• Directly responsible for maintaining inventory directly for all Facilities Departments to include description, stock number, cost, vendor and minimum stocking levels

• Prepare and monitor all material bid specifications, working with Purchasing Department

• Responsible for Material Requirements Planning (MRP); coordinates requirements with daily usage reports.

• Investigate vendor pricing to ensure compliance with all policies and procedures of procurement

• Participate in bi-weekly Maintenance Supervisors meetings to plan short term (month) and provide material costs estimates for proposed projects

• While in the performance of routine duties; may be required, as needed to perform all work associated with all maintenance trades of an equal or lower grade classification; where the work or task does not require a specific license

• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent experience

• 2 years of related experience

• Ability to use Credit Cards for purchases of materials and balancing budgets

• Knowledge of maintenance terminology and tools used by all trades

• Knowledge of basic bookkeeping and mathematics, word processing, technical terminology appropriates to department functions

• Knowledge of basic PC computerized data management system including report generation

• Experience in Database systems including report generating

• Strong organizational and interpersonal skills, effective oral and written communication skills necessary to interact with all levels of personnel, both within and outside the Medical School

• Ability to travel to off-site locations.

SUPERVISION RECEIVED:

Under the direct supervision of the Director of Facilities Maintenance or designee

SUPERVISION EXERCISED:

None

ENVIRONMENTAL WORKING CONDITIONS:

May perform work in all Medical Center facilities and is subject to possible exposure to chemicals, gases, electrical shock; may work in confined spaces on ladders. Ability to perform physically arduous tasks; normal dexterity, visual acuity, ability to lift up to 50 lbs., ability to climb and work from ladders and scaffolding, and work in confined areas