Facilities Manager

JOB DESCRIPTION

The Facilities Manager will work with the Housing Development & Property Director and the maintenance team to assess maintenance and repair issues, determine scope of work, locate vendors, assign staff and manage projects.

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing to supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

• Competitive Compensation

• Tuition reimbursement for eligible positions

• Clinical licenses and training reimbursement for eligible positions

• Loan repayment for eligible positions

• Generous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employees

• Monthly payment in lieu of insurance coverage for eligible positions

• 403b Retirement Plan with Interim matching contribution

• Competitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.

• Professional development and learning opportunities.

• BBS registered supervisors onsite for ongoing Clinical Supervision

• Annual employee recognition and staff appreciation events

• Employee referral bonus program

• Offers flexible work schedules

• A fulfilling career while providing a family centered focus and work-life balance

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

COMPENSATION

$79,914 - $104,062 annually. Exempt; Not eligible for overtime. Compensation based on education and experience.

REPORTS TO

Housing Development & Property Director.

QUALIFICATIONS

Required: Strong managerial skills in the areas of staff development and performance; financial skills to create budgets, reports, and manage purchasing expenses within budget; strategic planning experience to determine and allocate reserve maintenance costs for residential properties (approximately 23 located in Marina, Salinas and Monterey); excellent organizational skills to implement tracking system to ensure agency fleet of 35+ vehicles is kept in safe, working condition, develop best method to track and verify property records are always in compliance (e.g., fire clearances) and provide oversight of work orders so requests are completed in a timely manner; flexibility in work schedule to respond to unexpected requests or emergencies, as well as good interpersonal and customer service skills to interact respectfully and professionally with staff, clients and residents who may have psychiatric disabilities.

Preferred: Minimum of 2 years' supervisory experience; oversight of maintenance and repairs for one or more facilities and/or projects as a general contractor; strong foundation in project management; skills and knowledge in the fields of carpentry, plumbing, electrical and appliance repairs, paint, patching and repairing sheet rock, minor furniture repair, installation and repair of doors, keys and locks

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Facility Maintenance and Operations:

• Oversee the maintenance, repair, and improvement of all company facilities, including offices and common spaces.

• Ensure buildings and grounds are kept clean, safe, and well-maintained in accordance with company policies and procedures.

• Develop and maintain an efficient work order system, encompassing tracking and status measurement.

• Supervise and manage a team of maintenance and landscaping staff. This includes managing and scheduling staff work assignments and coordinating team resources to optimize operational efficiency.

• Manage personnel, including assessing training needs, planning, employee development, and conducting annual performance reviews. Collaborate with HR to facilitate the hiring process for open positions.

• Oversee and supervise the quality of work performed by other employees to ensure correct, efficient, and effective task completion.

• Provide recommendations for maintenance, mechanical, electrical, and facility design modifications.

• The role entails forecasting, allocating, and supervising the financial and physical resources of the facility management.

• On-Call:

• The Facilities Manager will be expected to be on call and available to respond to facility-related emergencies.

• This role requires occasional work outside of regular business hours to address emergencies or to supervise maintenance activities.

• Vendor Management:

• Negotiate and manage contracts with service providers, including cleaning services, security, HVAC, plumbing, electrical, and landscaping.

• Monitor the performance of external vendors to ensure services are delivered on time and within budget.

• Health and Safety Compliance:

• Ensure that all facilities comply with health, safety, and environmental standards outlined in Interim's company policy and OSHA regulations.

• Communicates workplace safety precautions to employees.

• Conduct regular safety inspections and audits.

• Develop and implement safety policies, including emergency preparedness and response plans.

• Supervises the scheduling, tracking, and maintenance of annual fire clearances, fire alarm tests, and fire sprinkler inspections for all properties.

• Budget Management:

• Develops, proposes, and maintains annual budget, reserve, and regular maintenance plans for each property.

• Track expenses and ensure cost-effective operations.

• Prepare and present financial reports related to facility operations.

• Space Planning and Management:

• Coordinate space planning activities, including office moves, renovations, and reconfigurations.

• Optimize the use of office space to accommodate changing business needs.

• Purchases furnishings as required.

• Project Management:

• Lead and manage facility-related projects, such as building upgrades, new construction, and major repairs.

• Ensure projects are completed on time, within scope, and within budget.

• Equipment and Asset Management:

• Maintain an inventory of all facilities-related equipment and assets.

• Ensures effective organization and retention of records required for effective Maintenance and Landscaping operations.

• Oversees the repair, maintenance, insurance, and registration of agency vehicles.

• Schedule and oversee regular maintenance and servicing of equipment.

• Manages all key replacement and key distribution.

• Manages in-truck and in-office inventories of replacement parts and tools.

• Coordinates required housing inspections (annual and on-demand from funders) with Housing Management.

• Customer Service:

• Act as the primary point of contact for facility-related issues.

• Respond promptly to requests and concerns from employees and other stakeholders.

• Sustainability Initiatives:

• Implement and manage sustainability programs to reduce the environmental impact of the company's operations.

• Promote energy efficiency and waste reduction practices.

• Other:

• Supervises the pickup and distribution of donated items (including furniture).

• Performs routine maintenance tasks when required.

• Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; possess good communication skills; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs. Capable of the following intermittent activities: lifting 40 pounds or more and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties; current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists. Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.

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