Facilities Maintenance Coordinator

The City of Pasadena

• Public Works Department is currently seeking a Facilities Maintenance Coordinator to provide staff support in the administration of property maintenance and building services, contract management, conduct oversight activities which assure contractor performance, and bid specification preparation for various contract services.

IDEAL CANDIDATE

The ideal candidate must have excellent verbal and written communication skills, decision making skills, dependable, organized, analytical, and detailed, as well as a strong work ethic. A successful candidate will be knowledgeable managing contracts with outside vendors, have experience with electronic work order systems, possesses strong customer service skills to deal with all levels of staff, and supervisory experience.

Regular attendance is an essential function of this classification.

Thisrecruitmentisopenuntilfilled,withafirstreviewofapplicationsscheduledforApril 18, 2024. Apply now!

Essential Functions

Below is a list of major responsibilities of this position. For more detailed information, please review the jobdescription.

• Determines maintenance levels for various facilities; proactively plans, develops, organizes, schedules, and follows up on general maintenance and repair services.

• Develops and controls operating budgets; prepares specifications and initiates contracts to secure contracted services.

• Analyzes and interprets vendor contracts (janitorial, security, maintenance, pest control, fire extinguisher and other facility related contracts) and provides feedback, questions, and concerns through verbal and written communication.

• Makes on-site inspections in response to service requests or complaints; causes corrective action; checks work in progress and verifies proper and timely completion.

• Supervises and collaborates with internal inspection and maintenance crews as well as contract personnel on day and/or night shifts; prepares reports and maintains records on time, supplies, and equipment used; initiates work plan changes to achieve maximum results.

• Performs other job-related work as required.

Qualification Guidelines

COMPETENCIES:

The following list represents the core competencies needed for success in this position.

• Takes Initiative

• Ability to find an appropriate solution and for taking necessary actions without any prompting.

• Critical Thinking and Decision-Making

• Ability to find appropriate methods and means and providing effective solutions.

• Communication Skills

• Ability to communicate in a clear and precise manner.

• Organizational Skills

• Ability to prepare effective strategies to achieve the organizations goals.

• Service Orientation

• Ability to offer the best service and quality in every task performed.

• Analytical Skills- Ability to evaluate complex vendor contracts and interpret the meanings.

• Attention to Detail

• Ability to ensure work is free from errors.

• Self-Development

• Ability to look ahead and manage one's development to ensure that performance is optimal.

EDUCATION AND EXPERIENCE:

• Twoyearsofadministrativeexperienceinpropertymaintenanceorbuildingrepairservices,atleastoneyearofwhich has been in a lead role involving site inspections.

SELECTION PROCESS:

The selection process will consist of an evaluation of training and experience and the most highly qualified candidates may be invited to participate in an oral interview panel, and department level interview.

VACANCY INFORMATION:

There is currently one vacancy in the Building Systems and Fleet Maintenance Division of the Public Works Department.

The resulting eligibility list from this recruitment may be used to fill this vacancy and similar vacancies in the future.

Probationary work period is one year.

Special Requirements

Possession of or ability to obtain a Class C California driver's license and a satisfactory driving record is required at time of appointment.