JLL Wynnewood , PA 19096
Posted 3 weeks ago
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
JLL has an exciting opportunity for a Facilities Coordinator to support our client in Wynnewood, PA. Apply now!
In this role, you will provide support to the facilities maintenance department. This position will assist with general office duties including financial processing, office management, and effective communications.
Here is some of what you will be doing:
Administrative Function
Provide facility-specific assistance to the facility maintenance management team as needed or requested.
Provide support for meetings and conference room reservations
Assist with the coordination and scheduling of maintenance activities
Handle phone calls.
Enter time and attendance for department staff utilizing software (Kronos).
Manage departmental documentation, manage phone calls, and distribute correspondence.
Scheduling meetings and locations, corrode audio-visual requests, recording/processing/distributing minutes.
Sort and prioritize mail, routine filing of reports (including compliance), and data entry.
Communication and Relationship Coordination
Act as an interface with clients, visitors, and guests.
Ensure appropriate follow-up with customers, co-workers, and vendors.
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work
Compliance
Manage the purchase orders, work with vendors to obtain quotes, and review for discrepancies.
Properly and efficiently, receipt and track purchase orders to completion.
Resolve invoice discrepancies daily and record data in a standardized system
Review GRNV/UVPO and other reports weekly and ensure there are no overdue items.
Ensure packing slips are matched with PO for accuracy and completeness.
Assist with budgetary requests, analysis, and reporting.
Here is who we are looking for:
Required
Advanced knowledge of MS Office Suite including Word and Excel
2+ years of purchase order processing experience
Vendor relationship experience
Preferred
CMMS experience
Purchasing experience
JDE or Corrigo experience
Experience with facilities coordinating
Schedule: Monday
Friday 7 a.m.
4 p.m.
Pay $23.55 - 25.00/HR
Location:
On-site
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Flexible and Remote Work Arrangements may be available
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
JLL