Facilities Coordinator

CB Richard Ellis Quincy , WA 98848

Posted 2 weeks ago

JOB SUMMARY

The purpose of this position is to provide assistance to the facility management team to ensure the successful competition of client facility needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.

Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.

Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.

Maintains files on work orders, proposals, and department files.

Creates vendor files and checks accuracy on completed paperwork submitted by vendors.

Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

Assists with the inspections on the facility campus.

Uses PC and/or PDA for work order system, email, ESS and training.

Assist with process and procedure training.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Basic skills with Microsoft Office Outlook. Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Critical Environment Financial Administrator

Jones Lange Lasalle Inc.

Posted 2 weeks ago

VIEW JOBS 7/29/2020 12:00:00 AM 2020-10-27T00:00 Summary Financial Administrator demonstrates proficient ability to prioritize, adapt, plan, schedule, implement, communicate, and support individuals and groups to enable others to effectively and efficiently improve performance. Responsibilities * Review invoices and purchase orders (PO) for accuracy in support of the financial accounting and approval process * Coordinate with team to report and address any financial/budget related issues * Identify challenges and solicit resolution assistance as needed * Track and assist with on-boarding and off-boarding of personnel and support training coordination * Create, analyze, and maintain spreadsheet reports to compile and track operational and financial data for facilities * Perform work order system data mining and analysis * Support work order completion and closeout and customer acknowledgement of fulfillment * CMMS (Computerized Maintenance Management System) upkeep as directed relating to asset information, bills of materials, safety procedures, preventative maintenance programming and master maintenance planning * Verify customer and order information for correctness, checking it against previously obtained information as necessary * Any and all other duties and tasks assigned. Qualifications * High School Degree Required, Trade or Undergraduate education is preferred * Certified Reliability Leader certification is preferred * 1-3 years of applicable experience is preferred * Superior customer service skills and orientation * Understanding of Facilities Management trades, common repairs, parts and services is preferred * Ability to multitask and maintain professionalism at all times § Proficient in Microsoft Office * Possess collaborative working style * Superior ability to plan and manage work, and meet deadlines under minimal supervision * Strong Microsoft Excel skills § Computerized maintenance management experience preferred * Read, understand, and follow SOP and WI instructions * Must have good communication skills (written, oral and people skills) to sustain superior customer and team interaction and satisfaction * Ability to expand coworker knowledge base is preferred JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at Accommodation.Reques@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Jones Lange Lasalle Inc. Quincy WA

Facilities Coordinator

CB Richard Ellis