Facilities Coordinator

Facilities Coordinator

Position Summary:

The Facilities and Workplace Coordinator is responsible for supporting all activities of the Facilities department. The role supports the workplace office program and is the "face of the office" with a customer service and hospitality focus. The position also supports apree health's national care center portfolio with 50% of the role focused on administrative and facilities requests for the care center network.

The role requires capacity to track projects, general program organization, attention to detail, strong verbal and written communication with the team, company leaders, clients, all employees, and vendors, ability to keep confidentiality, a professional appearance, and a can-do attitude! The Facilities and Workplace Coordinator will work with a wide variety of contacts, supporting and building relationships with property managers, vendors and assisting in activities to support all company stakeholders and departments. Office skills, such as microsoft office/google docs, spreadsheets, and PowerPoint are needed. The position requires using a computer and telephone. Position requires full-time on-site duties from 8am-5pm Monday through Friday and a willingness for occasional travel. Early morning, evening, and weekend hours will occasionally be required as well as participation in the after hours on call program for facilities emergency response.

Position Qualifications/Essential Functions:

• This job is full-time on-site at the Sandy, UT Office

• Support day to day corporate/workplace office program, including general workplace experience, communications, snacks and other benefit programs, and monitoring of workplace policies

• Support the Workplace program by managing company calendars, and planning and coordinating on site events with company leaders

• Work with and support all on-site employees at the local office as a point of contact

• Manage office mail program

• Act as a key on site resource to support program leaders in the event of incident management and troubleshooting critical office systems

• Ensure kitchen program, snacks, and equipment are maintained and cleaned

• Support workplace management systems and partner with IT regarding onsite technical systems such as Audio Visual Equipment, printers, etc

• Coordinate maintenance, repairs, and on site activities as needed

• Support the Facilities department in managing security program, key and badge access, visitors etc

• Support documentation for program policies and contact information across the real estate and facilities portfolio

• Support new care center launches and construction administration as needed

• Supporting facilities requests across the national portfolio of care centers

• Support care center facilities needs including but not limited to mechanical, electrical, plumbing, painting, security, furniture and other needs as required

Education and Experience

• Bachelor's degree preferred

• Minimum 2+ years of facilities management experience

Skills and Knowledge

• Team player with strong interpersonal skills and ability to build effective working relationships throughout all levels of the organization

• Ability to be creative and innovative in a fast-paced environment with a lot of ambiguity and constant change

• Demonstrate integrity, dependability, responsibility, accountability, self-awareness, work ethic and empathy

• Office skills, such as microsoft office/google docs, spreadsheets, and PowerPoint are needed

• Excellent verbal and written communication skills with ability to communicate effectively and provide information and respond to questions from Executives, VPs, department director and vendors

• Ability to work collaboratively and independently with a focus on maintain a high caliber work environment for all company employees to thrive

• Highly organized and functional with daily tasks

Physical Demands

• Manual and finger dexterity and eye-hand coordination

• Requires standing, walking and sitting for extended periods of time

• Occasionally lift and carry items up to 50 pounds

• Requires corrected vision, hearing, and speech within normal ranges

Compensation: $63K-$90K (national average)