Facilities Coordinator

Alphanumeric is hiring a FACILITIES COORDINATOR to work in Lake Mary, FL with an environmental-friendly energy innovator focused on sustainability.

Hourly Pay: $18.50 - 22.00

This position will be a part of our evolving and growing Facilities Department at our Corporate Headquarters. In this role you will assist the department with administrative duties while managing the mailroom / shipping and receiving. You will assist in the day-to-day operations while providing support in customer service, technical support, maintenance, operations, and finance. Excellent attention to detail and organizational skills are required.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Responsible for managing the mailroom, its functionality and organization

• Manage & log all incoming shipments in our software to track, notify employees, ensure signatures and desired delivery is coordinated

• Assist in preparation of outgoing shipments, packaging and preparing labels

• Retrieve and sort all USPS mail, log any trackable deliveries in software

• Manage the FedEx accounts (multiple accounts) and IT's user permissions

• Order any supplies needed for shipping, including FedEx and USPS

• Collaborate with the logistics department on international shipments to ensure proper documentation (i.e., custom forms)

• Oversee office supply ordering and inventory maintenance, submits replenishment orders via vendor websites or Coupa system, ensure we are adequately stocked and maintained

• Complete periodic checks at all print/copy areas, check supplies, re-stock as necessary

• Assist our regional offices in coordination with office and facility related vendors and other issues that may arise. Work closely with office staff and support as needed

• Coordinate document destruction service and document storage

• Oversee break rooms and vending services, contact vendors as needed, and ensure break rooms are adequately stocked and properly working

• Monitor, dispatch and execute request from the departments work order system, email accounts and other department related software's

• Assist with scheduling and manage minor repairs, maintenance, and other work requests through completion

• Prepare clear and comprehensive reports detailing the actions conducted to close work orders and facilities projects

• Communicate and coordinate with Property Management any facilities issues. Submit work orders and follow up to ensure completion.

• Conduct periodic walkthroughs, identify opportunities for improved operation and service excellence, make recommendations to ensure our Facility is kept to the high standard that has been set.

• Assist with building security and providing access to visitors and deliveries

• Ensure only proper personnel has access and manage any facility vendors during their visits

• Establish and maintain positive relationships, and act as a liaison with peers, management teams, employees, and internal/external customers and other Organizations within our company

• Strict adherence to the departments policies and procedures, following such procedures and ensuring we are within our guidelines

• Support the department and perform other such duties as may be required

OTHER DUTIES AND RESPONSIBILITIES

• Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.

• Participate in proactive team efforts to achieve departmental and company goals.

• Contribute to building a positive team spirit.

• Communicate effectively with all levels of employees.

• Protect confidential information by not communicating, disclosing to, or using for benefit of third parties.

• Maintain the highest degree of honesty and integrity at all times.

• Ability to work productively and effectively with a wide variety of people, internally and externally

• Demonstrates flexibility in satisfying customer demands in a high-volume environment