Facilities Contracts Administrator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Herndon, VA (Airbus Headquarters)

Pay: $64,000-$92,8000

The Facilities Contract Administrator will play a pivotal role in managing the vendor Database, contracts, KPIs and other vendor related documents. Act as liaison between internal business parties and external vendors and suppliers, making sure that conditions are correctly documented and compliant with company's policies, standards and procedures.

Primary Functions:

• Maintain a comprehensive vendor database, including contract renewal dates, vendor COIs, SOWs and other associated documents on requestor system (Google)

• Work with the procurement department and local Facilities Management and Real Estate (FMRE) POC to ensure vendors meet agreed-upon terms and conditions

• Collaborate with procurement and Facilities Management and Real Estate (FMRE) POC to identify vendor needs and opportunities for cost savings

• Prepare and present reports on contract status, vendor performance, and procurement activities

• Ensure understanding of and adherence to contract requirements, business management requirements, and procurement requirements across the Workplace Organization.

• Work with Sr. Airbus FM-Operations (client) to identify areas of improvement that could streamline vendor management and operational processes

• Assist with the development, implementation, and administration of facilities KPIs

• Oversight on providing a consistent consolidated reporting process.

• Oversee the day to day facility responsibilities for the Atlanta Skywise office including subcontractor coordination, work order management, space management etc.

• Implement and ensure all client health and safety policies and fire safety policies are being followed on site

• Access to the broader JLL platform to deliver portfolio specific insights, best practices, and subject matter expertise.

• Ability to create sophisticated monthly and quarterly business reviews across the portfolio

• Maintain high customer satisfaction with services provided management coordination, work order management, space management etc.

Communication and Relationship Coordination:

• Escalate potential risks throughout the organization appropriately.

• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality

Program Analysis & Development:

• Recommend and manage initiatives to increase and improve service delivery considering both cost and quality

• React to emergency situations during off-hours

• Apply effective lesson learned approach

Education/training:

• Associates degree in facilities management, building, business or other related field

• Bachelor's degree preferred

Years of relevant experience:

• MINIMUM REQUIRED - 2+ years of work experience in business analytics, corporate real estate operations or operations analytics
• PREFERRED - 3+ years of industry experience either in the corporate environment, third party service provider or as a consultant

Skills and knowledge:

• Analytical and quantitative skills

• Superior customer service skills and orientation

• Strong written and oral communication skills

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints in a fast paced environment

• Ability to multitask and work without direct supervision

• Strong organizational skills and collaborative style

• Possess effective interpersonal skills and have the ability to work with people at all levels of the organization

• Ability to work collaboratively with various teams and departments

• Ability to work with minimum supervision with people at all levels of the organization

Abilities:

• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports

• Google Workplace (formerly G-Suite)

• PREFERRED - Strong knowledge of Google Workspace

Physical work requirements and work conditions:

• Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings.

• Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms.

• Speaking: able to speak in conversations and meetings, deliver information and participate in communications.

• Equipment Operation (personal computer, telephone, copies, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools.

• Carrying: able to carry documents, tools, drawings, electronic equipment up to

• 30lbs/14kgs.

• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs

• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.

• Sitting: able to sit for long periods of time in meetings, working on the computer.

• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.

• Standing: able to stand for discussions in offices or on the production floor.

• Travel: able to travel independently and at short notice.

Estimated total compensation ran for this position is:

64,000.00 - 92,800.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

Remote -HERNDON, VA, Miami, FL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.