Facilities & Construction Administrative Assistant

This is a Full-Time position at CRISTA Ministries in Shoreline, WA.

Compensation is between $27.55 - $31.00 per hour, DOE

Benefits

• Competitive package including medical, dental, vision, up to 85% King's school discount for dependent child(ren) (K-12) and 4-weeks of paid parental leave.

COMPANY OVERVIEW

CRISTA Ministries ("CRISTA") is a Christian church community that exists to exercise and express its Christian beliefs. At the core of our Christian church community is the belief that as Christians, we are part of the priesthood of all believers, set forth in I Peter 2. We believe this priesthood calling rests upon all Christians and is a foundational, spiritual practice of our CRISTA community. This priesthood calling evokes within us the response to view our work as our ministry. We believe that all representatives of our community are ministers of the gospel and play equally important roles in exercising, expressing and teaching our beliefs (I Corinthians 12: 17-23).

CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of ministers: our staff and volunteers who are called, committed, and faithful Christians.

CRISTA leads five distinct ministries in alignment with our calling to draw people into a transforming relationship with Christ. From World Concern's relief and development efforts around the globe; from CRISTA Media's stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King's Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve with the Gospel of Jesus Christ.

CRISTA MINISTRIES MISSION & VISION STATEMENTS

• Mission Statement: CRISTA is a family of Ministries empowered to serve the needs of the World with the Gospel of Jesus Christ.

• Vision Statement: To transform lives with the Gospel of Jesus Christ through sustainable, Biblical Christian ministries.

CRISTA MINISTRIES CORE VALUES

• Christ-Centered: We approach our work by faith, prayerfully believing God will do the miraculous.

• Servanthood: We serve our world by meeting needs practically and spiritually.

• Uncompromising Integrity: We are honest, transparent, and trustworthy - reflecting Jesus in all we do.

• Holy Stewardship: We honor and maximize the potential of the resources, assets, and people God has entrusted to us.

• Excellence: We serve with excellence knowing that we represent God in our work, words, and actions.

• Unified Team: We are One CRISTA, united in the vision to transform lives with the Gospel of Jesus Christ.

POSITION SUMMARY

The Facilities & Construction Administrative Assistant is responsible for providing God-Centric administrative and communication support to the Director of Construction and Vice President of Facilities & Construction. Manage proposals, process expense reports and partner with upper leadership regarding contracts and vendors. Duties may vary but the major focus will be to assist in Capital Development and Construction projects.

ESSENTIAL FUNCTIONS

(General overview and may not include all details of responsibilities)

Administrative:

• Review and manage various forms of communications including voicemail, phone calls, e-mails, mail, and visitors.

• Prioritize demands on the schedule given stated goals and objectives.

• Create and maintain a reminder system and anticipate needs for business documents and background information.

• Develop and maintain a follow-up system to ensure commitments are acted upon.

• Process expense and credit card reports.

• Assist with overall communication which includes planning and coordinating assigned communication activities.

• Serve the Director of Construction with items such as agendas and material distribution, recording meeting minutes, and general project management within Facilities & Construction.

• Attend meetings and assist in preparation for meetings.

Construction Administration:

• File and organize drawings, specifications, submittals, shop drawings etc.

• Manage intake of proposals, contracts, and invoices for several consultants and contractors across many different Capital and Construction projects.

• Assist in the process of construction pay applications, schedule of values, and other types of contracts with contractors and vendors.

• Create and review project schedules for Capital and Construction Projects.

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

ESSENTIAL QUALIFICATIONS

CHRIST CENTERED

• Belief that Jesus Christ is Lord and Savior

• Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc).

• Prayerfully seeks God's will in their own lives and in their ministry at CRISTA.

• Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.

• Affirms, aligns with and supports CRISTA's Statement of Faith and Christian Community Representative Statement (CCC).

• Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

• Demonstrates the values of a CRISTA leader.

EDUCATION

• Associate or bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• 3-5 years recent experience in an administrative assistant position with 1-2 years of experience as an administrative assistant on construction projects.

SOFTWARE / EQUIPMENT KNOWLEDGE

• Microsoft Office Suite advanced proficiency (PowerPoint, Excel, Word, and Outlook)

• Microsoft Teams & Zoom

• Advanced knowledge of Microsoft Excel to assist in budget tracking for Capital and Construction projects.

• Intermediate knowledge of Blue Beam usage in a construction project environment.

• Knowledge of setup and hosting web-based meetings.

OTHER CONSIDERATIONS

• Consistently exhibits discretion, confidentiality, and solid judgment.

• Ability to work in-person Monday through Friday, 8am

• 5pm (this position is not eligible for hybrid)

• Team player.

• Self-directed and highly organized.

• Strong interpersonal and communication skills - both oral and written.

• Flexible and able to respond to unexpected circumstances.

• Keen problem-solving skills and ability to utilize creative thinking.

• Position may involve more than 40 hours per week.

PREFERRED QUALIFICATIONS

EDUCATION

• Bachelor's degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• 3+ years of experience as an administrative assistant on construction projects.

SOFTWARE / EQUIPMENT KNOWLEDGE

• BlueBeam

• SmartSheet

OTHER CONSIDERATIONS

• Previous experience working for an architectural, engineering, or construction firm a plus.

• Experience assisting in the management of building permits a plus.

STATEMENT OF NONDISCRIMINTATION

CRISTA is a Christian, religious organization that lives out its faith-based mission through five ministries: CRISTA Camps, CRISTA Media, CRISTA Senior Living, King's Schools, and World Concern. As permitted by Title VII of the Civil Rights Act of 1964, CRISTA reserves the right to prefer employees of a particular religion and to require its employees to hold certain religious beliefs, engage in certain religious observances, and engage in or refrain from engaging in certain behavior, based on CRISTA's religious beliefs. CRISTA's employees must agree with and support without reservation CRISTA's Statement of Faith and must conduct themselves in accordance with the religious beliefs and practices that flow from that Statement of Faith and CRISTA's Christian Community Policy.

Among those employees and employment applicants who agree with and support without reservation and abide by the Statement of Faith and CRISTA's Christian Community Policy, CRISTA does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, genetic information, or any other protected characteristic. Based on its religious beliefs, CRISTA values and respects the dignity of all persons and appreciates the diversity of God's creation.