Provide general overall Facilities Management services including continuous monitoring of facility, as well as administrative, receptionist and concierge support duties. Work with property managers or facility managers to handle routine property management operations, including: procurement of property supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable. Supporting tasks for site events to ensure any assigned tasks for the group or our sub-contractors are completed.
Area of Responsibility
Assist Facility Management Team with tactical planning for the team's goals and objectives and completion of day to day workload
Provide facility specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate/support special events in support of client or JLL
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Handle incoming and outgoing calls including distribution of any messages.
Communication and Relationship Coordination
Provide general overall facility management services including continuous monitoring of office/facility
Manage sign in process for vendors and visitors with professionalism and hospitality Ensure appropriate follow up with customers
Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal
Properly and effectively administer and maintain all security systems
Assist with budgetary requests, analysis and reporting
Assist with researching, analyzing and reporting budget variances
Knowledge, Skills & Abilities
Associates degree in facilities, management, or business administration or other related field; or equivalent work experience
Years of relevant experience
2+ years' of administrative experience with a focus in Facility or Property
Skills and knowledge
Excellent communication, organization and problem solving skills.
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office, and possess strong written, verbal and people skills
Strong organizational skills and collaborative style
Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Experience working with a CMMS or Work Order system is preferred
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Jones Lange Lasalle Inc.