Facilities Asset Specialist

Company Overview:

Great Expressions Dental Centers (GEDC) is one of the most established, single brand dental organizations in the United States. Founded in Michigan over 45 years ago and now serving patients in nine states across 255 dental offices, the Great Expressions strategic objective is to become the leading national Dental Services Organization-fueled by the Best Team Members working in a Best Place to Work culture that culminates in delivering the Best Patient Experience in the industry.

Job Summary

Asset Specialist coordinates facility work order activities including general repairs and maintenance for trades including plumbing, electrical, carpentry, pest control, janitorial, signage, dental equipment, HVAC, masonry, and furniture repair. This position handles building equipment emergencies and communicates as the focal point between company employees and outside contractors.

Duties & Responsibilities:

• Applies proper vetting to work orders to ensure legitimacy while also actively managing the vendor and work order request from creation to completion.

• Organizes, schedules, and documents work activities; reviews activity progress; and assures completion.

• Utilizes total cost of ownership practices on repair verse replace scenarios to maximize available budget.

• Ensures office uptime by adhering to KPI's, BDP's, and established SLA's that benefit the company.

• Salaried position that mostly works standard office hours but must be available to provide proper response on evenings and weekends as necessary.

• Collaborates with Manager, Dental Office Operations, identifies facility needs, and obtains necessary details to bring work order situations to full completion in the timeliest manner possible.

• Obtains proposals and quotes from vendors and negotiates for best value and works with Purchasing and Accounts Payable to issue purchase orders and payments.

• Identifies cost effective solutions in all activities, while maintaining quality and timeliness.

• Participates and supports planning, construction, affiliations, refreshes, relocations, and closure of facilities.

• Coordinates with Facilities Compliance Manager to ensure various Facilities compliance needs are met with various AHJ's.

• Works in partnership with Real Estate team on Landlord provided maintenance and repair needs.

• Communicates with all internal partners in a cross functional environment involving different levels of employees, management, and leadership.

• Makes technical decisions regarding repair needs and execution to ensure office uptime.

• Travel via car or plane 10% of time

• All other tasks requested by Manager

Required Skills/Abilities:

• Ability to work independently and professionally in a fast paced environment

• Excellent computer skills including Microsoft Office

• Excellent verbal, written, and interpersonal communication skills

• Excellent problem solving and negotiation skills

• Successful record of managing multiple tasks that require high level of detail orientation, organization and time management skills

• Ability to prioritize tasks and/or delegate them when appropriate.

• Strong knowledge of facilities management operations

• Familiarity with office equipment and security systems

• Hands on experience with facilities management software is a plus

• Understanding of safety regulations in offices

• Sound judgement and the ability to think quickly during emergencies

Education & Experience:

• 2+ years of experience with facilities and maintenance

• Multi-site facility experience or knowledge of management of a network of facilities in a retail-like environment a plus but not required

• Healthcare or dental industry a plus but not required

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Ability to push/lift 75 pounds

• Bending at waist, sitting, kneeling, climbing, walking, crouching as job may require

GEDC is committed to diversity and inclusion and is proud to be an equal opportunity employer. All qualified applicants are welcomed and encouraged to apply.

Other details

• Job Family Facilities

• Job Function Business Services

• Pay Type Salary

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• 852 - PSC - NORTHEAST Area 852, 29777 Telegraph Rd., Suite 3000, Southfield, Michigan, United States of America