Facilities And Security Coordinator (Special Collections Liaison)

Position Information

Classification Title Facilities Management Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

CPR and First Aid certification preferred; Valid driver's license.

Position Summary

The Facilities and Security Coordinator is responsible to the Facilities Director for assisting with the management of facilities operations and building security for the University of Georgia Libraries' facilities, with a primary focus on the Main Library and Special Collections Library. The coordinator enforces conduct policies, monitors alarm systems, security cameras, and other related systems, and serves as a resource and authority to the student security workforce. This position also monitors building maintenance and projects by communicating with staff in the Facilities Management Division (FMD) and other outside contractors, prepare areas for renovation and/or relocation, and assist with the coordination of special events and projects as they arise, as well as various administrative tasks in support of the building operations.

Knowledge, Skills, Abilities and/or Competencies

Ability to make difficult decisions quickly, independently, and with good judgment.

Ability to deal tactfully and courteously with a diverse group of faculty, staff, students, and library visitors.

Ability to establish and maintain effective working relationships.

Ability to deescalate situations and bring about a peaceful resolution desired.

Ability to effectively plan, organize and prioritize routine and special project work.

Excellent verbal and written communications skills.

Basic knowledge of UGA building operations and support.

Knowledge of security-related best practices and procedures

Physical Demands

Frequent sitting, standing, walking, carrying, and reaching. Will climbs stairs, lift or push objects weighing 25-50lbs, and administer basic first aid, including use of an AED (automated external defibrillator).

Is driving a responsibility of this position?

No Is this a Position of Trust?

Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position?

No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Coordinates security operations of the Main Library and occasionally the Special Collections Library, by enforcing procedures and policies that promote a secure environment, monitoring and maintaining surveillance equipment, programing key cards, by communicating effectively with security and library workforces regarding various issues and changes, and liaising with the UGA police department as necessary.

Percentage of time 25 Duties/Responsibilities

Monitors the Main library building's physical space as well as the Special Collections Library on occasion, by performing and coordinating regular walkthroughs, monitoring the Libraries facilities ticket system, communicating effectively with UGA FMD and library employees, assisting with renovation projects, and elevating miscellaneous building-related issues as appropriate

Percentage of time 25 Duties/Responsibilities

Oversees a knowledgeable, competent, and welcoming student workforce by training, managing performance, and coordinating communication and scheduling

Percentage of time 15 Duties/Responsibilities

Regularly staffs the security desk, providing initial, first tier service to library visitors by providing general information, directional guidance, assisting with the location of physical spaces, and by appropriately referring advanced inquiries to the correct people and departments.

Percentage of time 10 Duties/Responsibilities

Works closely with security and facilities colleagues in other Library buildings (the McBay Science Library and the Miller Learning Center), by serving as a resource and providing assistance when needed. Provides specialized support to the Special Collections Library during evening events as needed.

Percentage of time 10 Duties/Responsibilities

Compiles usage statistics and creates written shift reports on a recuring basis.

Percentage of time 5 Duties/Responsibilities

Participates in the development and coordination of emergency plans for all library facilities by reviewing and implementing procedures for various emergencies including but not limited to those related to weather, fire, medical, or active shooter.

Percentage of time 5 Duties/Responsibilities

Maintains flexibility and awareness of changes and needs in security and facility management by assuming similar duties and responsibilities as assigned to facilitate the workflow throughout the department.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via the Libraries' listserv and other communication tools. Actively participates in appropriate library-wide or departmental meetings by asking questions, seeking clarification, or initiating discussion on various issues.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Rountree Recruitment Contact Email srw00262@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you find out about this position at the UGA Libraries?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.