Facilities Administrating Assistant

You are invited to join Team CFM!

Who we are looking for: Site Administrating Assistant

Shift: Full time | Mon-Fri | Day Shift

Location: Metro Detroit

Department: Operations

Reports To: Site Manager

Starting Pay: $18.00/hr

• Health benefits after 90 days (medical, dental, vision, and life insurance)

• Company Paid Time Off

• On-the-job training

• 401K and Employer matching

• LARGE stable company

• Promote from within!

• Integrated management system

• Training and Development

Summary Provides administrative support to the Site Manager and Supervisors.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Performs weekly payroll summary and submits to corporate payroll for processing by the deadline.

• Prepares required reports such as:

• Bennett Report (Customer Matrix with Total OT hours worked for Salary & Hourly; Recordable Accidents/Incidents; Near Misses; Safety Talks Completed by Supervisors; Absenteeism %);

• Staffing Agency Tracking Matrix listing all employees present daily, total and how many hours per day for part-time on-call employees);

• KPI Charts

• Logistics and Customer Service (Delivery/Responsiveness - hours worked OT, total hours and each crew); Attrition/People Development (People/Morale matrix

• Turnover Mgt. & Non-Mgt.);

• Master crew sheets update (whenever workload leveling changes job descriptions, employees are moved to different jobs)
• Track All Employee Training Matrix (annual & specialized: fork truck, riding scrubber, burden carrier, tugger, strip & wax floors, KaiVac, Kaizen, etc.)
• Safety Talk Matrices

• Track weekly supervisor safety talks completed/track hourly safety talks completed. Upload Safety Talk Matrices to OWL. Staffing Agency tracking/updating seniority lists within the facility.

• Assists managers and supervisors with employee documentation including written warnings, attendance warnings, and Personnel Change Notices (PCNs).

• Assists with recruitment and interview process, as requested.

• Compiles new hire paperwork to include collective bargaining agreement, Standards of Conduct, and Work Rules. Forward completed documents to the corporate office.

• Conducts new hire orientation. Schedules new hire training/safety training.

• Compiles overtime equalization and posting, as needed.

• Scans all employees out when supervisors are not available.

• Authorizes visitors.

• Assists site manager and supervisors with computer training issues, as needed.

• Makes photocopies, scans, and faxes. Maintains files, papers, and documents into appropriate files.

• Works independently and within a team on special and nonrecurring and ongoing projects.

Work Environment

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually loud.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 50 pounds.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate's degree (A. A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software; Payroll systems; Spreadsheet software and Word Processing software.

Other Qualifications

Minimal travel is required.