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• Medical Education Program Coordinator

• Family and Community Medicine

This Position is temporary, non-benefits eligible, and is limited to 900 hours.

Hiring Department: Family and Community Medicine

Location: Chicago, IL USA

Requisition ID: 1026013

Work Schedule:

Hours per Week: 37.5

Shift:

of Positions: 1

Workplace Type: Hybrid

Posting Close Date: July 12, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges.

By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary

Functioning under the Medical Student Education Program leadership, the Medical Education Program Coordinator provides high-level administrative and managerial support to the administrative office of the Department of Family and Community Medicine (DFCM), using initiative, independent judgment, and discretion, while prioritizing in a high-volume environment and meeting strict deadlines. The duties performed require extensive knowledge of the institution's organization, programs, policies, and procedures.

The Medical Education Program Coordinator Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and Community Medicine by managing all activities related to the administration of medical student education in the Department of Family and Community Medicine. This position has a hybrid in-office work arrangement which requires that the employee work in-person in the DFCM administrative offices on Mon & Thur (subject to change).

Duties & Responsibilities

Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and Community Medicine by managing all activities related to the administration of medical student education in the Department of Family and Community Medicine. Coordinates and schedules medical students with internal and external faculty preceptors in the following areas:

M3 students rotating through the Family Medicine Clerkship (~25 every 6 weeks) M4 students participating in the Reproductive Health in Family Medicine Rotation (~40 per year) M1/M2 students participating in the Family Medicine Interest Group (FMIG) (~15 per year) M1/M2 Students participating in the Family Medicine Shadowing Program M2 Students participating in the Family Medicine Exposure Program Handles communication from medical students, UIC faculty, community preceptors, and the College of Medicine regarding the Family and Community Medicine medical education program. Distributes, collects and tracks evaluations for M3 clerkship and M4 rotations. Grades are submitted to the office of the registrar.

Distributes and tracks paperwork, including evaluations for various programs, and provides timely feedback to faculty, residents, and medical students Generates reports detailing UIC Family Medicine medical education activities. Coordinates and assists in program administration for various medical student activities, including room reservations and catering orders. Maintains administrative and educational software, including Blackboard Processes financial transactions including, but not limited to, P-card and T-card purchases, iBuy, invoice vouchers, TEM, etc.

Orders office supplies for medical student education programs. Performs other related duties and participates in special projects as assigned.Perform other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

• High school diploma or equivalent.

• Any one or combination totaling four (4) years (48 months), from the categories below:

• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)

• Associate's Degree (60 semester hours) equals eighteen months (18 months)

• 90 semester hours equals two (2) years (24 months)

• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems

• Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation