Founded in 1647, Boston Public Schools (BPS) is the oldest public school district in the country. With approximately 57,0000 students from over 114 different countries, and a budget of approximately $1 billion, BPS is the largest school district in Massachusetts and is one of the most diverse as well. BPS has been recognized as one of the top urban school districts in the United States; in 2006, it was awarded the Broad Prize for Urban Education as the most improved urban school district in the nation.
Reports to: Director of Grants and External Funding
The External Funding Analyst will work closely with the Director, School Leaders and various cross-functional Central Office teams.. This individual will be responsible for managing student activity and before/after school program accounts for the District, ensuring that school leaders and staff are in compliance with the Massachusetts General Law, DESE requirements, and District policies as they relate to the raising of revenue and spending of student activity and before/after school program funds. This individual will work directly with City Treasury and Auditing, collaborate with various teams within BPS to include OHC, OIIT, Budget, Business Services, and Legal. This individual should be a self-starter with the ability to prioritize and execute multiple tasks and projects. The ideal candidate will demonstrate excellent interpersonal and communication skills, both verbal and written; is an innovative problem-solver, who is willing to recommend improvements to procedures, processes, and available resources; and possesses a strong background in accounting and/or finance.
Managing Relationships and Providing Excellent Customer Service. Response in a timely manner and relates well to people in all positions; is seen as a team player and is cooperative; looks for common ground and solves problems for the good of all.
Drive for Results and Solutions-Oriented Mindset. Pursues everything with energy, drive, and a need to finish; does not give up before finishing, even in the face of resistance or setbacks; steadfastly pushes self and others for results.
Functional and Technical Skills. Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.
Personal Learning and Development. Is personally committed to and actively works to continuously improve himself or herself; recognizes the need to change personal, interpersonal, and managerial behavior; actively seeks and accepts feedback.
Creativity. Generates many new and unique ideas; makes connections among previously unrelated notions; is unafraid to use unorthodox methods; is seen as original and a value-add in brainstorming settings.
Managing through Processes and Systems. Designs and refines practices, processes, and procedures necessary to get things done; simplifies complex processes; gets more out of fewer resources; creates systems that manage themselves.
Financial Oversight. Responsible for managing the student activity account, including reconciling the account on a daily and monthly basis, booking deposits, transferring funds, and reviewing spending to ensure compliance.
Financial Reporting. Responsible for all financial reporting related to student activity and before/after school program accounts, including reviewing and submitting account documentation to City Treasury and Auditing.
Compliance. Ensure that all schools are properly using their student activity and before/after school program accounts through tracking of all deposits and expenditures. Review reconciliations provided by School Leaders at year end (Form B). Communicate directly with School Leaders and other school staff via email, phone, and school visits to answer questions, provide guidance, and ensure compliance with all regulations, Massachusetts General Laws (MGL), and District policies related to student activity and before/after school program accounts.
Project Management. Responsible for maintaining all aspects of the new BPS business process for student activity and before/after school program funds, including but not limited to visiting schools to support School Leaders and school staff in proper usage of their accounts, participating in meetings with senior leadership at BPS and the City to provide updates, developing and maintaining user-friendly resources (manuals, websites, how-to docs, etc.) and consulting with DESE on issues related to the student activity and before/after school program accounts.
Payroll. Responsible for reviewing and compiling biweekly payroll submissions for staff working paid out of the before/after school program account, ensuring schools have sufficient funds to cover payroll.
Audit. Responsible for all audit and compliance functions for student activity and before/after school program accounts. Respond to audit requests for information; compile backup materials and files; and be able to answer specific audit inquiries. Perform audits of select student and before/after school program accounts to ensure compliance with DESE regulations, MGL, and District policies.
Other. Perform any other duties as assigned.
Bachelor's degree required. Master's Degree in business, public policy, or related field preferred
Formal training in accounting, finance, or a related field preferred
Previous work experience in the field of education preferred, but not required
Excellent analytical ability
Project management skills and strong orientation toward team-work and collaboration
Strong time management skills and the ability to prioritize competing demands
Strong oral and written communication skills, particularly in translating data into easy-to-interpret, actionable reports, presentations, and findings
Demonstrated ability to work cross-functionally
Attention to detail
Advanced mastery of Office and Google applications, including Excel, Word, PowerPoint, Google Docs, and Google Sheets
Experience working work financial systems, preferably BAIS Financials and HCM
Current authorization to work in the United States - Candidates must have such authorization by their first day of employment
Managerial, C41. This position is subject to the City of Boston residency requirement. Occasional weekend and evening work is required.
The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.
Boston Public Schools