External Events Manager - Fashion Institute Of Technology

Job Description:

The External Events Manager works directly with FIT's external clients and partners to reserve appropriate event space and manage the creation and execution of events. These include small meetings to large conference with both simple and complex needs. The External Events Manager reports to the Director of the Facilities Rental and Special Events Office and is responsible for effectively managing relationships with external FIT clients.

The External Events Manager provides training, instructs, and guides the space requestor through the college's reservation system. Event guidance includes determining appropriate support from such departments as Buildings and Grounds, IT/AV Media Services, Lighting, Public Safety, and Catering.

Responsibilities:

• Provide exemplary service: meet with clients to tour facilities; understand the purpose of the event and client expectations; plan the scope of the event; develop timeline and budget; solicit bids from vendors and service providers; develop contracts and other necessary documents.

• Manage event-planning and on-site details for events: room set-up, audio/visual, lighting, security, and catering;

• Maintain accurate event records, customer satisfaction, and other metrics; improving existing or developing new methods for tracking, analyzing, and reporting additional data.

• Collaborate and develop relationships with colleagues across the college, in particular with internal support departments (AV, Lighting, Buildings and Grounds, Catering, and Public Safety).

• Knowledge of college policies, procedures, and best practices for event planning and acting as a resource for the college on these practices.

• Schedule external events in the Special Events Reservation System and update as needed.

• Assist with planning special projects; serve as on-site supervisor and help facilitate logistics for various events throughout the year.

• Serve as back-up to oce staff with event preparation support, as needed.

• Some weekend and evening hours required.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree required.

• Five (5) years of related special events and/or public relations experience.

Knowledge, Skills, & Abilities:

• Experience in special events in an academic environment.

• Exemplary customer service and communication skills, with ability to effectively communicate information/ideas in written and verbal format.

• Excellent organizational and problem-solving skills and attention to detail, policies and deadlines.

• Experience dealing with a variety of constituents in a professional manner.

• Ability to adapt quickly in an extremely busy, dynamic, and demanding office.

• Ability to build and maintain strong positive relationships and work with a diverse constituency in a professional manner.

• Self-starter, with ability to work both independently and as part of a multi-functional collaborative team.

• Proficient knowledge in of MS Office suite, particularly Word and Excel, Google applications, and electronic reservation system preferred.

• Ability to constantly sit and stand, occasionally bend, frequently walk and occasionally lift 20 lbs or less.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $78,875.63 per year

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $78,875.63 per year with step increments per Salary Schedule 94, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person with some weekend and evening hours required; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans

• Health, Dental and Vision Plans

• Employee Assistance Program

• Flexible Spending Account

• Commuter Benefit Plan

• FIT Tuition Exemption Program

• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

• Paid Time Off (Vacation, Personal, Sick and Holidays)

• 4-day Summer Workweek

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Diversity Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus, primarily in an office environment.

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

• Resume

• Cover letter

• Unofficial Transcript

• A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application material.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu.