Executive Team Administrative Analyst + 10% Hourly Premium

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$33.69 - $41.35 Hourly

Department:

Health Department

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

April 08, 2024

The Opportunity:

Additional Compensation:

• Executive Team Administrative Analyst also receives an additional Jail Side 10% Hourly Premium.

• Benefits: Multnomah County offers a generous benefits package. For more information about our benefit offerings, please visit: https://multco.us/benefits/new-employee-benefits

THIS WORK MATTERS!

At Corrections Health, we provide medically needed health care to adults and youth in custody at Multnomah County Jails and Juvenile Detention Facility. Come join our team of Portland's most outstanding health care professionals providing exceptional services to our diverse community!

The Executive Team Administrative Analyst for Corrections Health (CH) performs highly responsible, confidential and complex statistical, analytic, compliance and administrative functions of broad scope and significance to the CH Director, management team and program with only occasional instruction, or assistance, as new (or unusual) situations arise.

As the Executive Team Administrative Analyst for Corrections Health you will frequently and independently handle a wide variety of situations involving administrative functions for management, manages and meets multiple competing deadlines, exercises a high degree of initiative daily, uses discretion to safeguard the confidentiality of all program information, and demonstrates tact and diplomacy in dealing with employees, partners, and the public. This position maintains highly sensitive and confidential program information, along with legal activities, quality compliance, accreditation and budgetary information; as well as involvement with the National Commission on Correctional Health Care (NCCHC) reviews and evaluations.

Come join us in doing work that matters.

Below is a sample of what the duties will include as the Executive Team Administrative Analyst , but are not limited too:

Administrative Support/Communication

Responsible for administrative/technical support to the CH Director and management team. Review/advise CH Director, program management and staff on national accreditation compliance standards. Handle high level, confidential matters containing personnel, legal and politically sensitive information on behalf of CH Director. Provide program information and represent CH Director during interactions with County department Directors' staff, Chair and Board of Commissioners' staff, and MCSO command staff.

• Advise management on all NCCHC accreditation documentation/records.

• Prepare and provide all program documentation for accreditation on-site surveys, audits, consultant visits, etc.

• Provide back-up for other program administrative needs.

• Manage CH Directors' PPR and probationary review process for represented and exempt staff.

• Provide back-up for other program administrative needs.

Statistical Reporting

Gather and compile all program statistical data. Validate all data for accuracy and consistency and be the point of contact for all program reporting requests and information. The Administrative Analyst will provide program data as needed by the Health Department, State of Oregon, Multnomah County Sheriff's Office (MCSO), Portland Police Bureau (PPB), Multnomah County Board and other County or Health Department divisions.

• Gather, analyze and advise the CH Director, program management and the CQI committee on mandatory monthly reporting for the NCCHC accreditation.

• Inform and advise on trends, anomalies and needed improvements, etc.

• Gather and advise CH Director on monthly operations/roll-up numbers (i.e. drug costs, outside services, health assessments, etc.) for program management.

Budget Support

Gather program expenses/information used for yearly fiscal budget development. Analyze monthly operational budget reporting/dashboards to advise program Director/management on numerous cost center budgets and monthly expenditures (i.e. over and under budgeted spending, personnel costs, overtime, available, etc.). Input program data and costs into the budget web tool.

• Review, analyze and process payment of administrative invoices and all staff/program miscellaneous expenses, travel and training costs as well as process all staff/program miscellaneous reimbursements and mileage claims.

Policy and Procedure, Protocol and Forms Management

• Review and confer with Director/management staff to coordinate yearly review and revisions of all CH policies, procedures and protocols.

• Research and provide historic Administrative and Clinical Standards information and documentation to County attorneys. Manage and maintain electronic policy manuals for all CH and County on-demand access.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

Education/Training: Associate's degree AND;

Experience: One (1) to four (4) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 3-6 years of qualifying training and/or experience)..

Must be able to pass a criminal background check which may include being fingerprinted.

Other:

• COVID-19 Vaccination Requirement: To protect the health of the community and employees, Multnomah County requires employees to be fully vaccinated against COVID-19 or have an approved medical or religious exemption as a qualification of employment.

• The position requires a background investigation which may include being fingerprinted. Employment is contingent on passing a background investigation.

• The employee holding the position is designated as an Essential Employee under Multnomah County Personnel Rule 3-15-015, Essential Employees.

Preferred Qualifications/ Transferable Skills*: You do not need to have the following preferred qualifications/ transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Certified Corrections Health Professional - NCCHC

• Jail health administration experience

• Experience organizing complex schedules

• Project coordination skills

• Exceptional organizational skills

• Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

REQUIRED:

The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

1.Attach a Resume demonstrating you meeting minimum qualifications; AND

2.Attach a Cover Letter addressing the following:

• How you meet the qualifications for this position; and

• Why are you interested in the position?

Note: The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility to advance in this recruitment process.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• Resume and Cover Letter Review

• Phone screen

• Consideration of top candidates

• Background, reference

Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

ADDITIONAL INFORMATION:

Type of Position: This position is eligible for overtime.

Type: Represented

FLSA: Non-Exempt

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Amanda Armstrong

Email:

amanda.armstrong@multco.us

Phone:

+1 (971) 5001688

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6033 - Administrative Analyst