Executive Support Specialist

ION Media Networks West Palm Beach , FL 33409

Posted 1 week ago

Overview

The Executive Support Specialist will provide high-level administrative and technological support to the Executive office.

The Executive Support Specialist must have a specific communication style in which you "listen before you speak," acting quickly and confidently to move things forward without extensive questions/direction. The individual must be an intuitive problem solver, anticipate needs, and be one step ahead of the Executive office at all times. Must possess a high level of technological knowledge to be able to troubleshoot on the spot. Expertise of the Microsoft Office suite is imperative. This individual will be expected to set the bar for developing best practices for digital tool usage companywide. Applicants must have thick skin, be professional, polished, and experienced in handling a multitude of tasks while maintaining a positive attitude and calm disposition.

Responsibilities

  • Handle confidential and sensitive information tactfully

  • Manage incoming calls/emails

  • Ensure urgent matters are communicated in a timely and effective manner

  • Plan travel

  • Prepare business expense reports

  • Manage calendar & task system

  • Schedule/coordinate on-site and off-site meetings

  • Review/organize Executive resume submissions through ADP system ( HR Talent Management System)

  • Provide IT support

  • Develop best practices for digital tools

Qualifications

  • Individual must have a reserved disposition and very strong backbone

  • 3+ years of experience in corporate environment

  • Expert knowledge of technology's role in corporate environment

  • Expert knowledge of the Microsoft Office suite

  • A forward-thinker with the ability to work independently on tasks

  • Exceptional professionalism, communication, and interpersonal skills

  • Acute attention to accuracy and detail in all aspects of responsibilities

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Executive Support Specialist

ION Media Networks