Executive Secretary

Employment Type:

Full time

Shift:

Day Shift

Description:

At Loyola, we know you're more than your job. We see you and all your potential.

That's why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what's important to you, is important to us. Join our family.

• Benefits from Day One

• Daily Pay

• Career Development

• Tuition Reimbursement

• Referral Rewards

The Executive Secretary Provides administrative and secretarial support with wide latitude for exercising discretion and judgment. Works independently to set priorities for duties delegated by Department Administrator. Supports the Department Chair, Regional Director, and Department Administrator to efficiently and effectively carry out activities to maintain a high performing department.

Duties & Responsibilities

• ADMINISTRATIVE SUPPORT: Answers and screens phone calls, takes messages, and appropriately directs callers.
  
  Attends meetings as requested and prepares necessary documents, transcribes and distributes meeting minutes. Maintains executives' calendar to include scheduling meetings, arranging appointments, and coordinating travel arrangements. Performs data entry and compiles data to prepare reports.
• COMMUNICATION: Composes effective correspondences, announcements, training materials, and other written materials.
• RECORD KEEPING, PROJECTS & EVENT PLANNING: Creates and maintains accurate filing system and records of departmental activities, projects, and physician files.
  
  Provides support to special projects to summarize and compile findings in written reports, spreadsheets, graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
• BUDGET, INVENTORIES & EQUIPMENT: Assists with preparation of check requisitions, purchase requisitions, and expense reports.
  
  Assists with tracking of professional development expenses. Orders office supplies and submits work orders for the maintenance of the department.
• TRAINING/MENTORING/ADDITIONAL: Acts as a mentor and trainer to junior level support staff.
  
  Serves as back-up support to secretarial colleagues. Additional duties as delegated by Department Administrator.

Education/Experience Required

Minimum Education:

Required: High School Diploma plus training acquired through work experience or education

Preferred: Administrative or technical background acquired through completion of 2-3 years of college

Minimum Experience:

Required: 3-5 years of previous job-related experience

Preferred: 6-10 years of previous job-related experience

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do.

Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve.

Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.