Executive Secretary To The AVP For Student Services

Position Information

Position Title Executive Secretary to the AVP for Student Services Announcement Summary

Fayetteville Technical Community College is recruiting for a new member to join our Team and now accepting applications for a full-time Executive Secretary to the Associate Vice President for Student Services.

The ideal candidate will have the ability to effectively work in a fast-paced environment, handle multiple tasks, resolve student issues, and work well with others in support of the Associate Vice President's office.

Expertise in effectively communicating information and providing excellent customer service is essential to this position. Qualified candidates will possess excellent computer skills, demonstrate evidence of flexible work experiences and a willingness to change; be open-minded, fair, and possess the ability to see multiple perspectives; be willing to take risks and accept responsibility for professional and personal growth.

We offer a valuable benefits package that includes the following:

NC State Health Plan

NC State Retirement Plan

Paid Leave

Paid Holidays

Cafeteria Plan (IRS Code Section 125)

Educational Benefits

Longevity

TRICARE Supplement Benefits

Full-time employee benefits.

Duties

Duties may include, but are not limited to, the following:

• Review, research, and summarize a variety of fiscal, statistical, and administrative information; prepare related reports, schedules, and calendars.

• Maintain master files of official College records; copy and distribute materials to appropriate staff.

• Provide secretarial support to a variety of College-wide committees; schedule and arrange meetings; prepare meeting agendas; take and transcribe minutes.

• Screen all requests, purchase requisitions, travel requests, employment recommendations, and other administrative requests submitted for accuracy and completeness.

• Type and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.

• Manage office support functions; coordinate the work activities of secretarial and clerical support staff on projects requiring department or function input; review work for accuracy.

• Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.

• Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in work flow, procedures, and use of equipment and forms.

• Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.

• Maintain official College and employee calendars of deadlines, holidays, activities, meetings and various events; coordinate activities with departments, the public, and outside agencies.

• Maintain appropriate files on College's networking system; correspond and distribute information and files using College's networking system.

• Organize and maintain complex filing systems.

• Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.

• Take minutes of meetings attended and transcribe as necessary.

• Coordinate travel arrangements for executive staff as needed.

• Perform related duties as assigned.

Minimum Qualifications

An Associate's degree from an accredited college with a concentration in office Technology or related field, and three years of experience.

Preferred Requirements Full or Part Time Full Time College Pay Scale Minimum starting salary $45,448.00 annually Number of Months 12 Employee Benefits

NC State Health Plan

NC State Retirement Plan

Paid Leave

Paid Holidays

Cafeteria Plan (IRS Code Section 125)

Educational Benefits

Longevity

TRICARE Supplement Benefits

Posting Number S35-24

Posting Detail Information

EEO Statement

The Fayetteville Technical Community College is an Equal Opportunity Educational Institution/Employer.

Close Date 07/08/2024 Open Until Filled No Special Instructions to Applicants

Screening of applications will begin immediately, with an anticipated hire date of August 1, 2024.

NOTE: All applicants under consideration for employment at Fayetteville Technical Community College will be required to complete a consent form that allows FTCC to conduct a criminal background check on your behalf so that you may be considered further for the position for which you have applied.

Three (3) Professional References Are Required.