Executive Secretary

State Of Iowa Des Moines , IA 50301

Posted 2 days ago

Job Description:

This is a non-merit position with the Iowa Office of the Chief Information Officer.

The Iowa Office of the Chief Information Officer is looking to fill an Executive Secretary to assist the state.

The award-winning Office of the Chief Information Officer (OCIO) is seeking an Executive Secretary to provide high-level confidential administrative support to the Director/State CIO and Chief Technology Officer and overall organizational support to OCIO staff.

The ideal candidate will exhibit integrity, evidence the desire to excel, and demonstrate the ability to prioritize and manage multiple tasks. Job duties include confidential and sensitive matters, a broad working knowledge of State of Iowa personnel and accounting policies, adherence to regulations, as well as tracking individual projects, deadlines, and data. Illustrative examples are:

  • Keep CIO and management staff informed of items that need individual attention

  • Provide confidential support for CIO and Leadership in dealing with sensitive matters

  • Route statements of work, contracts, purchase orders and personnel documents for signature

  • Assist in the completion and review of PDQs and Hiring Justifications

  • Facilitate criminal history background checks

  • Track vacant positions

  • Interpret and apply policies and procedures regarding employee reimbursement, vendor, and inter-agency payment policies; track specialty invoices

  • Complete travel authorities, make reservations, reconcile expenses

  • Monitor and audit OCIO timesheets for completion or irregularities

  • Assist with immigration documents

  • Follow-up on assorted questions, problems, or issues that arise throughout the day in order to provide assistance or resolve difficulties

  • Prepare work orders for phone changes, carpentry, electrical work, equipment maintenance

  • Screen phone calls and relay messages; schedule appointments, meetings, and conference rooms

Candidate selected must successfully pass a criminal history check. Minimum Qualification Requirements

Experience equal to six years of full-time work in a secretarial or administrative support capacity for a manager/administrator of a major program area;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

an equivalent combination of education and experience substituting thirty semester hours of accredited undergraduate coursework for one year of the required experience to a maximum of four years.

For additional information, please click on this link to view the job description.


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Executive Secretary

State Of Iowa