Executive Secretary Senior (Health Director)

Title: Executive Secretary Senior (Health Director)

State Role Title: Administrative and Office Specialist III

Hiring Range: $50,725.25 - $54,336

Pay Band: 3

Agency: Virginia Department of Health

Location: CRATER HQ

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Consider joining Crater Health District as we foster healthy and resilient communities. This is your opportunity to connect and serve our community. Crater Health District is a part of the Virginia Department of Health.

This position will support the Health Director of Crater Health District handling confidential information, scheduling and coordinating meetings, preparing agendas, recording meetings, reviewing and preparing documents and correspondence, coordinating the flow of information, often sensitive and critical, to and from the district staff, city and state government and agencies, local physicians and hospitals, patients, and the media. In addition, reviewing and/or preparing reports, coordinating projects, and records/data management.

Independently performs a variety of administrative activities in support of an administrative, technical, or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials.

May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical, or professional staff member. May type, file, schedule appointments, make reservations, sort mail, and perform reception duties.

This is a full-time position with consistent hours and is eligible for excellent benefits, such as:

• 12 paid holidays

• Medical, dental, vision & life insurance

• Retirement plans

• Sick, family/personal and annual leave

Minimum Qualifications

• Proficiency in MS applications.

• Demonstrated experience in transcribing medical and legal information.

• Ability to remain professional under all circumstances.

• Advanced experience as an Administrative Assistant.

• Possess robust organizational and record keeping abilities.

• Demonstrated ability to communicate effectively, both orally and in writing.

• Knowledge of State and/or City policies and procedures.

• Demonstrated experience handling confidential information.

Additional Considerations

• Considerable experience and/or training in Health Information Management.

• Knowledge of patient confidentiality (HIPAA).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered.

Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application.

This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration and diverse work force. VDH Welcomes Veterans:

We are committed to hiring and retaining Veterans and their families. Equal Opportunity Employer

Contact Information

Name: Sigrid Hancock

Phone: NO PHONE INQUIRIES ON STATUS OF APPLICATION

Email: sigrid.hancock@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.