RWJ Barnabas New Brunswick , NJ 08903
Posted 3 weeks ago
Job Overview:
Performs a variety of complex administrative functions as assigned. Requires a comprehensive knowledge of hospital as well as unit policies and procedures, the ability to make independent judgments regarding administrative issues as they arise and to deal effectively with the highest level of personnel, both internal and external to the hospital.
Qualifications:
Required:
Three to five years of secretarial experience at the executive level.
Typing 50 to 65 wpm
Computer literacy including Zoom, Microsoft Outlook, and Excel
Preferred:
Ability to exercise tact, discretion and judgment regarding personal/confidential materials
Ability to communicate and cooperate with employees and staff members at all levels and individuals of diverse backgrounds
Ability to set and maintain strict schedules, timetables, etc. and to remain flexible regarding changing work volume
Ability to compose independent correspondence, reports, memos, etc.
Essential Functions:
Maintains contact with internal departments within the institution. Refers any pertinent information to the C-Suite Executive
Opens, reviews, sorts and distributes mail received, bringing to the attention of the C-Suite Executive important dates, documents and communications requiring immediate response.
Personal judgment is used to set priorities for all assignments/projects to be completed within required timeframes. Correspondence is composed when applicable on the secretary s own initiative and as requested
Prepares time cards for payroll. Checks for accuracy
Provides back-up coverage in the C-Suite Executive Office as assigned
Types and edits general and confidential correspondence, contracts, proposals, reports and other documents for the C-Suite Executive and affiliate committees, utilizing their own knowledge, draft material or Dictaphone.
Coordinates the schedule for the C-Suite Executives, arranging appointments, maintaining calendars, updating daily for self and C-Suite Executive
Demonstrates flexibility and initiative on the job
Organizes detailed travel arrangements for conferences, speaking engagements, seminars, and business meetings
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
RWJBarnabas Health is an Equal Opportunity Employer
RWJ Barnabas