Executive Secretary I (Hybrid) - Radiation Oncology

Scheduled Hours

40

Position Summary

Position provides diversified administrative/secretarial support to multiple clinical faculty members in the Department of Radiation Oncology. Coordinates office functions, programs and schedules, and performs specialized/technical duties with minimum supervision. Responds to questions/inquiries according to pre-established policy and procedure.

Job Description

This role will work a hybrid schedule.

Primary Duties & Responsibilities

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.

• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.

• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.

• Maintains confidential administrative and correspondence files.

• Coordinates travel arrangements including lodging, visas, passports, expense reports, reimbursements and honoraria.

• Answers phone, takes messages and screens calls providing information in accordance with organizational policy.

• Assists with grant/report preparation and presentation.

• Assists secretarial staff during vacations/illnesses.

Preferred Qualifications

• Working knowledge of general office equipment.

• Effective verbal, written and interpersonal communication skills that require dealing with a diverse population.

• Effective organizational skills.

• Ability to prioritize work load.

Required Qualifications

• High school diploma or equivalent high school certification.

• Two years college or secretarial training.

• Three to five years secretarial experience.

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.