Executive Secretary - D1

Organization Of American States Washington , DC 20319

Posted 2 weeks ago

BACKGROUND

The Inter-American Commission of Women, a principal and specialized organ of the Organization of American States, is holding a competition for the position of Executive Secretary. The Executive Secretary is a staff member of the General Secretariat of the OAS (GS/OAS) and holds a Series B Contract appointed by the Secretary General. As such, they are subject to the norms and regulations of the GS/OAS as well as to the Statute and Regulations of the Inter-American Commission of Women. Source: http://www.oas.org/en/cim/docs/CIMStatute-2016-EN.pdf

DUTIES AND RESPONSIBILITIES:

  • Oversee the development of strategic plans, programs of work and other related documents that guide the work of the CIM, their approval by Member States and their effective implementation, including meeting annual and other reporting deadlines.

  • Provide, as requested and as human and financial resources allow, technical support to Member States and other stakeholders for the formulation and effective implementation of legislation, public policy and programming on gender equality and women's rights issues.

  • Provide, as requested and as human and financial resources allow, technical support to Secretary General, the Assistant Secretary, other Secretariats and entities of the OAS for the effective integration of gender equality and women's rights issues in the work of the Organization.

  • Develop, strengthen and actively advocate strategies for the expansion of partnerships between the Inter-American Commission of Women and key stakeholders (Member States, other international organizations, civil society groups, academia and the private sector, among others) involved in gender equality and women's rights issues.

  • Identify and encourage opportunities for to building positive relationships and collaboration as related to short-, medium- and long-term strategies towards the integration of gender equality and women's rights issues and create a momentum for social mobilization through the promotion of joint actions between various stakeholders and partners at the hemispheric, regional, country and community levels.

  • Commission and manage analyses and studies of key trends and changes in the area of work, latest findings, new and innovative models of development and cooperation with Member States, ensuring the dissemination of results, as well as of lessons-learned, ensuring their incorporation into policies and proposed activities/projects and drawing attention to their implications.

  • Assess results and prepare reports identifying and drawing attention to sensitive political issues and gaps, recommending corrective strategies as appropriate.

  • Represent the CIM and, within delegated authority, the OAS at high-level political and technical negotiations and meetings on gender equality, women's rights and related topics.

  • Ensure continuous information sharing, consultation and coordination on strategic and operational activities so that decisions and recommendations made respond to the needs of the CIM, the OAS and its member States.

  • Identify and solve problems based on experience and lesson learned, continually and critically assessing progress and achievements, and recommending action towards further improvements.

  • Develop and/or oversee the development of operational policies and procedures towards building the optimal utilization of financial and human resources and their implementation, as well as the focalization of partnerships for development actions and cooperation in line with the CIM and OAS mandates, priorities and objectives.

  • Provide authoritative advice to Secretary General, the Assistant Secretary General and other senior officials throughout the OAS on, but not limited to the most effective ways to approach and negotiate gender equality and women's rights issues at the highest political and decision-making levels; the preparation of proposals for collaboration, grants for and financial support for the implementation of projects, hemispheric and other reports, and related communications of the General Secretariat of the OAS, among other documents to ensure that they meet the requirements of political and decision-making bodies and promote further collaboration.

  • Performing other related duties as needed.

QUALIFICATIONS:

CITIZENSHIP: Applicants must be nationals of a member state of the Organization.

EDUCATION AND EXPERIENCE:

Essential: First University Degree (Bachelor) in Gender/women's studies, Political or Social Science, International Affairs or Relations, International Development, Economic Development or International Economics, Humanitarian Sciences, or a related field and at least 15 years of relevant professional experience on gender equality/women's rights issues at the national political and international level involving, inter alia, interaction with high-level government officials, intergovernmental or nongovernmental organizations OR Advanced University Degree (Master's) in one of the fields listed above and at least 10 years of relevant experience. Leadership experience within the political sphere at the national or international levels. Experience or knowledge of the OAS mandates and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system.

Desirable: Experience with high-level multilateral/inter-governmental negotiation processes from either the national or international levels.

LANGUAGES:

  • Essential Proficient in at least two of the following languages: English, French, Portuguese, and Spanish (read, write and communicate);

Desirable Working knowledge of the other two official languages.

COMPETENCIES:

  • Personal Competencies: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills, Managing and Coaching Staff, Strategic Planning, Encouraging Innovation, and Decision Making/Judgment. Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Thus, the GS/OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.

The mandatory retirement age for staff members at the General Secretariat of the OAS is 65.

SELECTION PROCEDURE AND TIMING:

The process by which the Executive Secretary will be appointed shall follow the procedures detailed in Chapter VIII, Articles 29 and 30 of the Statute of the CIM. The application period will run from April 2nd to May 2nd 2019. The names and curriculum vitae of candidates who are selected for interview will be published on the CIM Website for a period of 30 days (May 13th to June 11th 2019), with a view to receiving observations from the Member States and of civil society.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Secretary (Office Automation)
New!

Department Of Labor

Posted Today

VIEW JOBS 4/26/2019 12:00:00 AM 2019-07-25T00:00 * Duties Help Duties Summary The Department of Labor (DOL) seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential. This announcement may be used to fill like additional positions. Learn more about this agency Responsibilities This position is located in DOL, Bureau of Labor Statistics (BLS), Office of the Commissioner. BLS is the principal federal agency responsible for measuring labor market activity, working conditions, and price changes in the economy. Its mission is to collect, analyze, and disseminate essential economic information to support public and private decision making. As an independent statistical agency, BLS serves its diverse user communities by providing products and services that are accurate, objective, relevant, timely, and accessible. This position is outside the bargaining unit, and the incumbent serves as a private, confidential Secretary to the Commissioner of BLS. As the Secretary, the incumbent maintains a continuing awareness of BLS' programs, policies, and procedures and assures that each is reflected in day-to-day operations. Duties may include, but are not limited to the following: * Receives telephone calls and visitors, of which many are from high-level officials in this and other Government agencies, and business, labor and educational institutions. * Receives all incoming correspondence for the supervisor. Personally handles mail not requiring the supervisor's attention, and routes all other correspondence to appropriate officials. * Maintains supervisor's business and social activities calendar. Independently schedules and adjusts appointments, arranges meetings, handles official social commitments, out-of-town travel and itineraries, using own judgment from knowledge of supervisor's personal preferences, commitments, priorities, timing, etc. * Incumbent provides the supervisor with background information, statistical data, briefs of various topics, etc., which are needed to manage the affairs of the Bureau. * Reviews a variety of correspondence and technical materials, calling the supervisor's attention to items known to be of interest to the supervisor, or calling to the attention of staff members for their comments prior to presentation to the supervisor. * Sets up and maintains files and records. Determines the need and organization of such files, as well as their disposition. * Establishes policies for office correspondence, reports, and related materials, and ensures that all materials adhere to policies. Provides training and review for clerical and other staff on such procedures. Supervisory status No Promotion Potential 11 - Future promotions are dependent upon the ability to perform duties at a higher level, the continuing need for an employee assigned to the higher level, and supervisory approval. * Job family (Series) 0318 Secretary Similar jobs * Office Secretaries * Personal Secretaries * Secretaries, Office * Secretaries, Personal * Requirements Help Requirements Conditions of Employment * Must be a U.S. citizen and at least 16 years of age. * Requires a probationary period if the requirement has not been met. * Appointment to this position may require a background investigation. * A writing sample may be required at time of interview. Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements. Qualifications Minimum Qualifications: Applicants must have one year of specialized experience equivalent to at least the next lower grade level, GS-08, in the Federal Service. This specialized experience must have been in or related to the position, and have equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of the position. So, specialized experience is defined as the following: * Demonstrated experience executing and coordinating day-to-day administrative support functions necessary to increase the effectiveness of an organization. Experience indicators at this level are as follows: providing telephone and receptionist services to both internal and external Office customers; following-up with staff to confirm Office commitments and/or assignments are met; receiving and managing incoming Office correspondences to include both drafting responses to routine inquiries and referring non-routine matters to appropriate contacts; reviewing and managing outgoing Office correspondences to confirm conformance with policy and procedural requirements, proper format, and clearances; managing Office business calendars including appointments, due dates, commitments, and similar obligations; and, locating and assembling information for Office reports, briefings, and/or conferences. AND In addition to meeting the specialized experience stated above, and per requirements for Office Automation positions, applicants must possess the proficiency of 40 words per minute typing speed based upon a 5-minute sample with three or fewer errors. Education Education may not be substituted for experience at this level. Department Of Labor Washington DC

Executive Secretary - D1

Organization Of American States