Executive Secretary - Baton Rouge

The Office of Attorney General/Litigation Division has a vacancy. The position will be domiciled in Baton Rouge, Louisiana, EBR Parish. Offers of employment are contingent upon satisfactory background check, reference verifications, and drug test.

To Apply: Click on the "Apply" link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.

Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received

• Your application has been submitted successfully.

• Evaluating Experience

• Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.

• Eligible for Consideration

• You are among a group of applicants who MAY be selected for this position.

• Referred to the Hiring Manager for Review

• Your application has been delivered to the hiring manager. You may or may not be called for an interview.

• Position Filled

• Someone has been selected for the position.

• Position Canceled

• The agency has decided not to fill the position.

Resumes will be accepted as an attachment to your application; however, all relevant education and experience must be included at the time you apply.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your online application. Transcripts may be faxed to (225) 326-6795.

For further information about this vacancy, please contact:

Samantha Kelley

HR Generalist C

Phone: (225) 326-6760

Fax: (225) 326-6795

Email: kelleysa@ag.louisiana.gov

The Department of Justice is an Equal Opportunity Employer. 

Louisiana is a State as a Model Employer for People with Disabilities

MINIMUM QUALIFICATIONS:

• One year of experience in which secretary work was a major duty; 
• High school diploma; 
• Must possess a valid driver's license.

PREFERRED QUALIFICATIONS: 

• Ability to multi-task, prioritize, and effectively manage time;

• Must be professional, responsible, reliable, and discreet;

• Proficient with computer and word processing software;

• Detail-oriented and self-motivated.

The duties of the Executive Secretary shall include, but are not limited to the following:

• Perform entire range of legal secretarial and administrative support for the Section Chief.

• Compose correspondence for the Section Chief.

• Provide legal secretarial support for one to two Assistant Attorneys General in addition to Section Chief.

• Serve as the lead secretary for the section.

• Supervises legal secretary staff assigned to the section.

• Delegate tasks as needed to ensure an efficient workflow and proper support is provided for all attorneys.

• Prepare and maintain administrative records including confidential personnel records for the Section.

• Maintain log of incoming suits and suit assignments.

• Make arrangements for routine and seminar travel.

The position of Executive Secretary may consist of, but are not limited to, the following duties:

• Provide legal secretarial and administrative support for the Section Chief.

• Provide legal secretarial support for other Assistant Attorneys General as assigned by the Section Chief.

• Compose letters and memos for the Section Chief and various attorneys.

• Drafting and formatting pleadings for filing with the court.

• Prepare and maintain all administrative records, time and attendance records as well as confidential personnel records for the Section.

• Maintain central calendar of court appearances for all attorneys in the section.

• Prepare travel authorizations and coordinate travel arrangements for the Section Chief attend seminars.

• Maintain log of incoming suits and suit assignments.

• Screen all visitors, incoming suits and suit assignments.

• Screen all visitors, incoming mail and caners for the section chief.

• Attend various meetings with the Section Chief.