Executive Secretary - 12 Month Position (Year-Round Position)

Position Type:

Secretarial/Clerical

Date Posted:

6/5/2024

Location:

Administration Building

Date Available:

As soon as possible

Closing Date:

Open until filled

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Executive Secretary - 12 Month Position (Year Round Position)

Salary Range: $24.47 - $31.03 per hour (Per Contract)

This position will support the Deputy Superintendent for Secondary Schools, Assistant Superintendent for Elementary Schools, the Chief Information Officer,

Supervisor of Professional Development & Evaluation, and the Supervisor of Pre-K & Elementary Curriculum and Instruction

The following documents must be complete and current for application to be considered for the position:

Internal applicants are required to submit the same application materials

X Online Application

X Letter of Interest

X Resume

Copy of Valid Certification and/or License

X Transcripts (if applicable)

X Three Current Letters of Recommendation (dated within the past 12 months)

X Other: Letter of application should include background information

JOB# 300

TITLE: Executive Secretary

QUALIFICATIONS:

1.Associate's Degree Preferred

2.Proven office experience highly desirable

REPORTS TO: Assistant Superintendent

JOB GOAL: Performs secretarial/accounting, administrative work of a complex, confidential and responsible nature. This position will usually exist in offices with one or two office workers and serves as the main secretarial position to the administrator.

PERFORMANCE RESPONSIBILITIES:

1.Serves in many instances as the point of initial contact with Board members, staff and

the public.

2.Relieves the administrator of administrative details and takes appropriate action on

routine matters.

3.Completes routine/cyclical matters without direction.

4.Supervises and maintains a professional work flow.

5.Prioritizes work.

6.Possesses an excellent knowledge of grammatical skills and the English language.

7.Organizes and supervises others, including Secretaries

8.Operates personal computer at advanced skills level, including word processing,

presentation, spread sheets, data entry and electronic mail.

9.Creates/maintains/teaches computer procedures/programs.

10. Possesses working knowledge of current Board policies and laws relevant to the

individual's department.

11. Prepares and presents information at meetings.

12. Communicates with vendors for problem resolutions.

13. Possesses knowledge of bookkeeping procedures/programs.

14. Maintains various account journals and prepares information for transfer and entry

into automated account systems.

15. Performs double entry bookkeeping procedures, maintains account balances and

reconciles bank statements.

16. Maintains substantial financial records of budgetary transactions.

17. Performs all functions expected of an Assistant Secretary, Secretary

18. Assumes such other functions as may be determined.

TERMS OF EMPLOYMENT: Seven hours per day, twelve-month year. Salary and work year to be established by the AFSCME Local 2727 contract.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Non-Certified Staff.