George Mason University Fairfax , VA 22038
Posted 6 days ago
Department: Office of the Provost
Classification: GMU Worker
Job Category: Part-Time / Hourly Wage
Job Type: Part-Time
Location: Fairfax, VA
Workplace Type: On Site Required
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Position:
As a member of the Provost's support staff, this position provides support to the Provost and Operations and Initiatives Manager.
Working Hours: 28-30 hours/week ( In-person position
Responsibilities:
Executive Calendaring:
Serves as key member of the Office of the Provost team, assisting in all matters related to the daily support for the Provost; and
Ensures the security, accuracy and currency of information.
Schedule Management:
Acknowledges, prioritizes and responds to schedule requests and manages the Provost's calendar. This includes managing the provost's day-to-day agenda (meetings, events, travel, and office time) in accordance with strategic priorities urgency;
Schedule and maintain tracking of reoccurring meetings;
Provides executive-level administrative and analytical support to the Provost and Operations and Administrative Manager;
Coordinates and manages multiple projects ensuring effective outcomes and providing for prioritization of assignments and fluctuating deadlines; and
Communicates effectively with all levels of administrative personnel, faculty, students, alumni, donors, and external constituents, both verbally and in writing with clarity, substance, and nuance.
Meeting Preparation:
Organizes background briefings, agendas and presentations for the provost's meetings;
Reviews information and requests with the Administrative and Operations Manager; and
Ensures that all materials are accurate and available to the Provost for review prior to meetings.
Special Projects and Events:
Provides backup support for special project initiatives;
Works with the Operations and Initiatives Manager in the preparation of events and visits to campus by outside guests that are hosted by the Provost's Office. This involves securing rooms and coordinating schedules of those who are participating in these events and visits;
Manages, schedules and evaluates various events hosted by the Provost;
Plans, promotes and coordinates events with other departments;
Monitors special events;
Executes logistics for projects and events such as town halls and retreats;
Coordinates the creation of name badges, table tents and other items using Avery; and
Provides graphic support in Canva to create signage, cards, and other items aligned with the Mason Brand.
Administrative Support:
Required Qualifications:
Executive Calendar management experience;
Bachelor Degree or equivalent combination of education and experience;
Skill in operating applicable office equipment and software;
Ability to work both as a team member and independently;
Ability to multi-task and remain calm under pressure;
Outstanding customer service orientation;
Must be an excellent communicator both in speaking and in writing; and
Experience in a fast-paced executive office and strong customer service experience required.
Instructions to Applicants:
For full consideration, applicants must apply for Executive Scheduler
Posting Open Date: July 3, 2024
For Full Consideration, Apply by: July 17, 2024
Open Until Filled?: Yes
George Mason University