Executive Personal Assistant

We are seeking a highly motivated, professional, and goal-driven Executive Personal Assistant to support the COO (this role is 80% personal assistance and 20% administrative/executive assistance). The ideal candidate will possess exceptional organizational skills, a high level of emotional intelligence, business acumen, and the ability to operate with discretion. This role is pivotal in ensuring smooth day-to-day operations by managing the COO’s schedule, travel, and communication, both in professional and personal matters.

What You'll Do: Calendar Management: Efficiently manage the COO’s calendar, scheduling appointments, meetings, and events with a focus on prioritization and organization.

Travel Coordination: Arrange work-related and personal travel plans, including transportation, accommodation, and itineraries with meticulous attention to detail. Stakeholder Liaison:

Serve as the first point of contact for internal and external stakeholders, maintaining professionalism in all communications. Confidentiality: Handle sensitive information with the utmost discretion and ensure that privacy is maintained at all times. Interdepartmental Coordination:

Facilitate communication between various teams and departments, ensuring smooth workflow and timely completion of tasks. Task Prioritization: Effectively manage and prioritize incoming emails, calls, and other communications, providing prompt responses where necessary.

Ad Hoc Projects: Handle various projects as assigned, demonstrating flexibility and urgency in completing tasks both in-office and offsite. Screening and Redirecting:

Manage inbound communications, including calls and emails, redirecting or responding as needed to streamline the COO’s workflow. Logistics Management: Organize logistics for meetings and events, ensuring all details are handled from coordination to follow-up.

Personal Administrative Support: Manage personal tasks for the COO, including scheduling appointments and handling various personal errands. Culinary Coordination:

Collaborate with administrative teams to facilitate meal arrangements during meetings and events as required. What You've Accomplished: 3 years of proven executive assistant experience (with 2 years of personal assistant experience highly preferred ). High school diploma or GED required (college degree in hospitality, business administration, or a related field is preferred). Exceptional organizational, time-management, and prioritization skills are a must. Strong interpersonal and communication skills, with the ability to interact effectively with individuals at all levels.

Demonstrated ability to handle confidential information with discretion and sensitivity. Meticulous attention to detail and strong problem-solving abilities. Proficiency in Microsoft Office and Google Suite.

Client-focused mindset with a dedication to providing high-quality 'white glove' service. Flexibility to work beyond regular business hours (as needed). Commitment to delivering work of the highest quality to meet and exceed expectations. Valid driver's license for offsite errands and related duties.

Your Working Environment & Hours: Environment: Onsite, Monday - Friday Hours: 6:30 am to 3:30 pm (flexibility required for after-hours work) Salary Range: $85K - $95K (DOE) Extra Benefits: 100% HMO Healthcare coverage 401(k) plan with an employer match PTO, sick leave, and paid holidays Paid parental leave Mileage and expense reimbursement for work-related travel Company phone provided for work-related communication Dental & Vision coverage Pet insurance and more Our ideal candidate will demonstrate resilience, proactivity, and a commitment to excellence, ensuring that all tasks are executed with precision and confidentiality. This is an opportunity to work closely with senior leadership and play a key role in a dynamic environment