Executive Personal Assistant Part Time

Clunn Acoustical Systems (CAS) was founded in 1984, and is located outside Tomball. We have worked diligently through the years to build strong relationships with all we encounter by embracing the fundamental tenets of the golden rule: integrity, professionalism & teamwork. We have built a solid reputation by providing exceptional service, honesty, and quality for more than 30 years.

Job Description

The Executive Personal Assistant (EPA) acts as the hub of information for the President and Vice President of Clunn Acoustical Systems. The EPA works one to one basis on various tasks related to executive members working life and projects. This position serves as the central point for the executives and requires someone exceptionally organized, highly motivated, trustworthy and has thorough experience with MS Office and computers.

Duties & Responsibilities

• Filtering and fielding phone calls

• Manage Executive's schedule and calendar

• Handle confidential information

• Communicate, schedule maintenance, and upkeep of various properties

• Coordinate property rentals and agreements

• Accounting data entry for properties

• Maintaining files

• Maintain meeting minutes

• Make travel arrangements

• Manage insurance for various properties

• Assist in maintaining company vehicles

• Manage company files

• Collect and distribute incoming and outgoing mail

• Managing property accounts

• Entering invoices into Quickbooks across multiple companies

• Credit card and banking reconciliations

• Perform other tasks as required

Knowledge, Skills, and Abilities

• Proficiency with all MS Office Products (Outlook, Word, Excel, etc.)

• Excellent written and verbal communication skills

• Detail oriented and organized

• Basic understanding of Quickbooks or accounting data entry

Qualifications & Experience

• 2-3 Years of experience as executive assistant or personal assistant