Halifax Health is seeking an Executive Operations Manager for Administration.
This dynamic position is responsible for providing comprehensive support to senior executives in the C-suite. To succeed in this role, the ideal candidate is one with a high degree of emotional intelligence, has the ability to anticipate needs and strategically prioritize, think critically and offer solutions to problems with a high level of professionalism and confidentiality. He or she will:
Organize, prioritize, and perform tasks independently and proactively.
Use sound judgment when dealing with confidential and sensitive information.
Approach work professionally and energetically.
Work knowledgeably with executive level personnel.
Represent and assist executive leadership serving as a liaison between them and other departments, receiving and screening communications, and providing assistance wherever possible, using independent judgment to determine priorities.
Provide high level administrative support duties related to the office of the President and CEO as needed.
The ideal candidate is one who can be trusted to follow through, handle sensitive materials, and is capable of analyzing findings and reporting accordingly. Superior computer proficiency to include Microsoft Office, project management and sophisticated calendar management required.
Responsible for overseeing the office of the Chief Operations Officer and liaison with executives, directors, physician leaders and others. Responsible and accountable for planning and scheduling daily meeting management for the office of the COO. Must have proven experience in an operations role to include knowledge of budgeting, staffing and day to day technical experience in a large, multifaceted, multi locational organization, preferably healthcare.
Formal Education: B.S. or B.A. degree in business administration, healthcare management or communications required. Master's degree in applicable field highly preferred.
Related Experience: Minimum of 10 years of experience working with executive and senior level management within a healthcare organization or a corporate executive setting, preferably within the C-suite. Minimum of 3-5 years in a supporting operations role.
Skills and abilities: Position takes initiative, is capable of anticipating needs, quick and efficient problem-solving skills and has the ability to work in a fast-paced dynamic environment in order to meet deadlines; Excellent oral and written communication skills required as this individual will work directly with other executives, community and board members. This individual is the key liaison between the office s/he represents and all others, internally and externally.
The successful individual in this position will:
Demonstrate initiative and exhibit a drive to produce high-quality professional project management skills.
Have the ability to use logic and imagination to anticipate opportunities, obstacles and outcomes.
Have values consistent with the organization: service-oriented, honest, compassionate, respectful, dedicated, caring and having a positive can-do attitude; exhibits a passion for the work, strongly focused on customer service and oriented toward organizational mission.
Have a pleasant disposition with a sensitivity for the diversity of the work force and differences in learning styles and abilities.
Be situationally aware and have the ability to observe and interpret surroundings to enhance understanding of present circumstances.
Job Duties and Responsibilities
Provide extensive, day-to-day calendar management.
Act as a liaison between the represented office and others, internally and externally.
Complete a broad variety of administrative tasks that facilitate the senior executive's ability to effectively lead in his or her respective role in the organization.
Maintain knowledge and understanding of the system operations and financial reporting structure and applies such knowledge in the performance of defined responsibilities.
Accountable for ensuring accurate electronic storage and handling of board packets, contracts, compliance items, administrative policies and procedures.
Perform other duties incidental to the work described herein. This may include responsibilities such as managing office logistical support (ordering supplies, services, etc.)