Executive II

Position Title: PAYROLL/TIMEKEEPING SUPERVISOR (EXECUTIVE II) - SPECIAL SKILLS

Agency : Department of Children and Family Services

Closing Date/Time: 07/17/2024

Salary: Anticipated Starting Salary (7/1/24) $6,339 a Month; Full Range $6339 - $9178

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

PUC: 90682988

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Please attach your resume, official transcripts, licenses, along with any other supporting documents. This can be uploaded to MY DOCUMENTS section of your application. This is HIGHLY recommended

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 39402

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Payroll/Timekeeping Supervisor. Under general direction, this position will plan, organize, and evaluate the statewide payroll and timekeeping system.

The position will develop payroll and timekeeping policy and rules for staff, regional timekeepers, and payroll office staff and develop and deliver training. This position provides a great opportunity for someone who is focused on ensuring that supportive payroll and timekeeping process are fulfilled in an efficient, effective manner to provide the best possible service to agency employees. DCFS offers a competitive compensation plan, excellent benefits, and a pension program.

The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

1.Serves as Payroll/Timekeeping Supervisor and program manager of the payroll and timekeeping program

2.Develops and interprets payroll and timekeeping policy and rules for staff, regional timekeepers, and payroll office staff

3.Reviews, evaluates, and analyzes existing policies, procedures, and manual regarding payroll and timekeeping functions

4.Serves as liaison between Payroll and the Office of Employee Services (OES), resolving any discrepancies

5.Serves as a working supervisor

6.Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1.Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration

2.Requires two years of responsible administrative experience in a public or business organization

Specialized Skills

Of the previously noted 2 years of experience, requires that the experience include payroll and timekeeping operations and the interpretation of collective bargaining contract language relative to payroll and timekeeping policy.

Preferred Qualifications

1.2 years of professional experience managing or conducting timekeeping or payroll functions for a large public or private organization

2.3 years of professional experience monitoring staff in a statewide program in a public or private organization

3.2 years of experience in a public or private organizing utilizing Excel, and other Microsoft Office products (Outlook and Word)

4.3 years of supervisory experience in a public or private organization

5.3 years of professional experience serving in a liaison capacity with internal or external units within a public or private organization

6.2 years of professional experience conducting training in a public or private organization

Condition of Employment

1.Requires ability to pass a background check.

2.Requires ability to travel in the performance of duties. Requires appropriate, valid driver's license.

3.The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families.

In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus. The Division of Budget and Finance plays a supporting role in the Department's operations by working to ensure the agency's financial stability and implementation of sound budgetary practices

Work Hours: M-F 08:30am to 5:00pm

Work Location: 406 E Monroe St, Springfield, Illinois, 62701

Supervisor: Joshua Meacham

Agency Contact:

Fisayo Oyadeyi

Email: Fisayo.Oyadeyi@illinois.gov (For Questions only)

Phone #:217-524-1423

Job Family: Payroll Only Posting Group

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield