Executive Events Coordinator III

Hi,

We are looking for Executive Event Coordinator.

Location - San Francisco (Hybrid)

Job Description:

• Executive Marketing Coordinator

• Client is looking for a highly capable and collaborative individual to join our team, focused on supporting the client C-Suite Experiences.

• The C-Suite Experiences team is focused on building and deepening C-Suite relationships within the client top global 500+ accounts focused on the CEO, CMO, CIO, and CRO personas to expand industry influence and the client footprint in strategic accounts.

• Client create C-Suite experiences inclusive of memorable moments, thought-provoking conversations, and relevant content across brand and media partnerships and client go-to-market channels.

Role Responsibilities:

• Create program overview decks, session agendas, show flows, and program templates for all events

• Creative copy work, including drafting and reviewing all customer and host communications, session briefs and abstracts, digital signage, slides and stakeholder communications.

• Collaborate with various teams and programming partners by clearly and effectively communicating program details and progress to support execution of programs

• Research and provide supporting materials to ensure program messaging is aligned to relevant topics

• Research possible thought leaders and identify top programming considerations to support program lead's speaker proposal

• Provide supporting materials and research on subject matter expert to program lead to inform content development and strategy

• Lead speaker management and contract execution: work with Legal team on agreements, process SOAs, and coordinate with speaker's agent

• Create event landing pages to showcase agenda, content, Co-Hosts and registered attendees, resources, and key event details

• Manage and create attendee lookbooks for hosts: coordinate with sales and leaders to equip executives with most relevant customer information to drive and close deals

• Prep executive briefing decks and materials, schedule briefing calls

• Create calendar holds, briefing decks, Slack briefing posts, and program wrap-up summaries

• Team operational and infrastructure support: maintain ongoing best practice documents, assets, and team playbooks

• Campaign creation, crafting invites, invitation delivery, follow-up, attendee tracking, response management, KBYG comms, and customer briefing documents

• Effectively utilize client to set up, track, manage, and measure program campaigns, attendees and pipeline impact

Skills:

• Strong attention to detail

• Top-notch organizational skills and time management skills, ability to manage complex tasks quickly and simultaneously

• Excellent, executive verbal and written communication skills, experience in executive comms a plus

• Experience using client and Asana preferred

Must have skills:

• Strong written and verbal communication skills, strong organization/project management skills, highly organized and strong attention to detail, ability to navigate ambiguity, self-starter, collaborative and positive team player.

Teachable skills:

Optional skills:

• Previous experience using client (nice to have).

• Previous experience in the executive events or executive marketing space or previous experience working directly with C-Level Executives.

Pay Range: $50/Hr - $55/Hr

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.