Executive Director, Fiscal Administration

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: $100,000- $125,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and cover letter required.

Essential Functions

Job Summary

Function: To provide advanced leadership, development and direction for the fiscal administration of the Division of Strategic Enrollment.

Scope: Responsible for the oversight, efficiency, effectiveness, and compliance of the fiscal operations of the division.

Core Responsibilities

Typical:

• Works with the Senior Vice Provost and executive management team to manage and oversees the fiscal operations of the division. Ensures that a system of controls is in place that complies with State, System and Institutional policies and procedures regarding fiscal management.
• Assists senior management with developing budgets each year that match strategic initiatives to include providing projections for income and expenses and developing reports for departments on an ongoing basis.
• Provides reconciliation oversight of large and complex operating budgets for division/ departments/units. Serves as the point of contact for other fiscal/budget personnel in assigned area.
• Analyzes budgets and financial documentation. Works with departments to optimize budgets and use of funds.
• Reviews funding sources, account expenditures and reported use of funds to ensure compliance with restrictions, regulations policies and procedures.
• Acts as a fiscal compliance officer by conducting audits of fiscal processes and procedures. Identifies appropriate financial internal controls and provides mechanisms to monitor and enforce compliance. Advises staff members on financial transactions and university policies and procedures.
• Compiles data and prepares reports for accounting and fiscal management purposes. Responds to requests for reports from internal and external customers.
• Provides communication, training, guidance and informational materials to staff regarding budget management, reporting and reconciliation methods. Develops tools and reference materials for staff.
• Prioritizes and resolve problems. Analyzes situations and determines solutions. Communicates with affected parties and follows-up to ensure satisfactory resolution and implementation of systems to avoid repeated issues.
• Evaluates practices and proposes improvements to enhance service delivery capabilities for the use of fiscal resources. Leads change management in the process improvement cycle.
• Supervises Business Service Center and provides indirect leadership to team members by training new fiscal staff and by ensuring current staff understand new processes. Responsible for inventory control and reporting.
• May manage and coordinate contract and service agreement processing.
• Assists executive management with special complex projects to include analysis of data, recommendations, etc.
• Performs additional duties as assigned.

Periodic:

• Reviews policies and procedures and coordinates changes as necessary.
• Attends conferences and/or trainings as needed.
• Participates in committees across campus.

Required Qualifications

• Bachelor's degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration, or other degree areas with commensurate experience in Accounting and/or Finance.
• Ten (10) years of increasingly responsible professional experience in budgetary or fiscal management including a minimum of three years of experience working in an environment with multiple complex funding sources. Demonstrated skills in leadership, strategic planning, financial management, and communication.
• At the department's discretion a Master's Degree or professional certification above the Bachelor's level (i.e. a CPA) may substitute for two years of experience.
• Experience with automated Financial Accounting system software.
• Excellent verbal and written communication skills.
• Independent decision making and problem-solving ability.
• Tact diplomacy and discretion required in all matters.
• Excellent organizational skills in identifying and prioritizing work activities.
• Attention to detail and ability to deliver high quality work.
• Ability to handle multiple assignments of various durations.
• Computer and standard office equipment.
• Skilled with Microsoft Office Suite software, emphasis in Excel and PowerPoint.

Preferred Qualifications

• Master's degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration, or other degree areas with commensurate experience in Accounting and/or Finance.

Certified Public Accountant.

• A thorough knowledge of university administrative structure, policies, and procedures.
• Fund accounting experience working in an environment with similar complexity to the University of Texas System.
• Experience with ERP systems such as PeopleSoft, Banner, etc.
• Experience with Hyperion or similar reporting tools.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions or other business-related events.
• Occasional after hours and weekend work or overtime may be required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasional.

This position will be primarily located on campus with some opportunities for remote work. Travel and parking expenses are the employee's responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.