VW. Two letters. Endless opportunities. A bright future. The Volkswagen Group is one of the world's largest producers of passenger cars and Europe's largest automaker and is on the road to number one. Come join our team and you could be part of that ride. For our employees, Volkswagen stands for more than just efficient and sustainable products - it's an expression of who they are and how they move through life. Become a part of the Volkswagen of America experience and work with people who are passionate, innovative, enthusiastic, and high performing team players. Everyone deserves a better car and everyone deserves a better company - it's a Volkswagen thing.
This senior level administrative position provides primary administrative support to the EVP, VW & Group Communications with secondary support to Corporate, Internal and Product Communications Teams.
Manage electronic schedules to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings. Proactively follow-up on outstanding tasks & issues.
Screen & route written & electronic mail & telephone calls, both internal & external.
Prepare clear & well-written communications on behalf of senior leaders, both within VoA & with outside recipients, including VW AG as required. Prepare & coordinate various reports, presentations & documents within the departments by gathering data &/or preparing PowerPoint slides & when required, submit to Office of the EVP for inclusion into Board & other high-level presentations.
Prepare, submit & track expense reports & maintain records.
Prepare, track & follow-up on Check Requests, Purchase Requisitions, RFQ's, & PAR'S to ensure timely delivery of goods & services.
Monitor departmental travel requests, verify need for travel & approve on behalf of senior leaders.
Establish & track administrative & discretionary budgets. Access & track monthly Budget Performance reports for individual cost centers, review for discrepancies & reverse where possible. Prepare accruals, collect back-up documentation, submit to Finance, prepare check requests for payment, & reconcile payments against accruals.
Maintain signature authorizations/deletions.
Act as Federal Express administrator for department, order office supplies, maintain office supply cabinet/resources, & prepare OA, catering & other requests on behalf of senior leaders & team members as required.
Provide back-up administrative support for Executive Vice President, VW Brand, as required.
3-5 years of related experience
High School Diploma
3 years Administrative Assistant experience with executives
Proficient in computer skills (Microsoft Word, Excel, PowerPoint, Outlook, Internet Browsers)
Analytical and conceptual thinking using logic and reason, creative and strategic
Communication skills interpersonal, presentation and written
Computer savvy skilled in the use of software
Integration joining people, processes or systems
Influencing and negotiation skills
We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Volkswagen Group Of America