Executive Assistant/Special Projects Coordinator - Philanthropy And Alumni Engagement

Job Type:

Staff

Job Description:

The Executive Assistant/Special Projects Coordinator - Philanthropy and Alumni Engagement will effectively promote and support the mission of Kansas City University (KCU) by providing expert administrative and project management support to the Vice President of Philanthropy and Alumni Engagement.

Essential Duties and Responsibilities:

• Facilitates the efficient utilization of the Executive's time through development and coordination of a complex calendar of appointments, meetings, travel, social engagements, and University and community functions with individuals and groups

• Promotes a positive image of the University by greeting and receiving visitors to the department

• Serves as a liaison between the Executive and other University administrators and members of the Board of Trustees

• Safeguards the confidentiality by exercising discretion in communicating information to faculty, students, staff and the various publics served by the University and in handling administrative records, file, and similar confidential items

• Coordinates the flow of incoming communications and outgoing communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or agency for outgoing communications.

• May serve as special projects coordinator for various functions of the department, especially when VIP alumni and/or donors are involved

• Facilitates efficient and cost-effective official travel for the department by making travel arrangements and preparing associated approval forms and expense reports for travelers

• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats

• Prepares correspondence for distribution or approval and signature, checking the documents for completeness and accuracy

• Track business expenses for the department in close coordination with accounts payable

• Managing the community sponsorship program, facilitating communications with nonprofit partner organizations as well as coordinating all guests attending events on behalf of the university

• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds

• Promote the overall success of the University by performing other essential duties and responsibilities as assigned

Qualifications:

• Knowledge typically obtained through a bachelor's degree

• 4 years as an administrative assistant preferred

• Demonstrated experience and success providing executive level support to senior level management

• Excellent written and verbal communication skill.

• Demonstrated knowledge and success at the development and communication of professional correspondence

• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization

• Demonstrated knowledge and experience with office automation equipment, including phones, computers and related software, including Microsoft Word, Excel, and Outlook . Experience with Raiser's Edge and Workday a plus

• Exceptional organizational skills and demonstrated success in a multi-task environment with attention to detail and follow through

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

Annual Security Report

KCU is committed to providing a safe campus for students, faculty, and staff. Our annual campus security report lists campus crimes and statistics for the campus and public areas around campus for the last three years, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

Thank you for your interest in a career at KCU!