Executive Assistant/Office Manager To Biotechnology Company

JRN: 1801 We are looking for a high-level and collaborative Executive Assistant/Office Manager to support the team of a stealth biotech company with a lab site in Thousand Oaks, CA. The ideal candidate for this role will have previous biotech industry experience, can work in a fast-paced environment and multi-task, and be a proactive, critical thinker.

Must be able to provide excellent references and pass an in-depth background check. Requirements : Prior Executive Assistant/Office Manager experience within the biotechnology field Must be based in the Los Angeles, CA (Thousand Oaks area is highly preferred) Advanced technical skills using the entire Microsoft Office suite Demonstrate composure, tact, and flexibility, regardless of competing priorities Maintain the highest standard of confidentiality Detail-oriented self-starter with the ability to anticipate needs and propose/execute solutions Be open to learning and feedback; demonstrate a growth mindset (e.g., embrace latest technology, innovate methods for increasing work efficiency). Be a self-starter who wants to get involved—really goes that extra mile and knows how to bring structure and implement processes correctly Able to work in a fast-paced environment and multi-task; proactive, critical thinker A tenacious yet flexible problem-solver with an ability to manage complex tasks and prioritize competing demands to meet deadlines Team player able to develop rapport and credibility with team members Ability to clearly present project status and outline processes in oral and written formats Responsibilities : Extensive calendar management: minimize the number of touchpoints it takes to get something scheduled, get creative in solving for conflicts Coordinate logistics for meetings, including travel accommodations and itineraries (will not need to travel with exec) Proactively anticipate problems, solve them, and inform Logged on during normal business hours (PT), but understanding that one can’t go ‘dark’ after hours Interact with internal stakeholders on meeting logistics and prepare materials; distribute presentations, meeting agendas, meeting minutes and materials as needed Build relationships with an extensive rolodex of important contacts Develop a firm understanding of the industry in order to ensure that the executive is using time appropriately Help optimize workplace productivity of the executive by providing support for personal matters as they arise Office management such as tracking shipments and other deliverables as needed Schedule : 8AM-5PM, 4 days in office, 1 day remote Compensation : $90-110K bonus and comprehensive benefits Location : Thousand Oaks, CA lab space