Executive Assistant/Office Manager

Executive Assistant/Office Manager

Our client, a small office in Morris County, is seeking an Executive Assistant and Office Manager to join the team!

The ideal candidate is a team player who thrives on building relationships while also providing exceptional executive and office support to a small office.

Responsibilities

• Coordinate Executive's calendar, schedule, and appointments. Condense professional and personal calendars.

• Coordinating speaking engagements.

• Support leadership team with meeting planning and calendar management as needed.

• Meeting preparation and following up on action all items.

• Assist Executive with email management.

• Create and manage internal and external relationships.

• Booking travel and all accommodations such as booking flights, lodging, ground transportation, etc.

• Order and manage office and kitchen supplies, work with all company vendors, and liaise with building management regarding repairs, maintenance, and other matters.

• Greet every employee, client, guest, and vendor as they come through the door with professional enthusiasm.

• Coordinate guest arrival: manage parking, offer welcome refreshments, communicate guest's arrival to the appropriate party, and make conference room arrangements/reservations.

• Additional duties and projects as needed.

Qualifications

• At least 5 years of Executive Support experience preferred.

• Technology savvy with experience using Google Suite.

• Proven ability to work in highly collaborative environments.

• Able to anticipate needs and have problem solving skills.

• Ability to build relationships and manage the office space.

• Outstanding time management and organizational skills.

• Professional level written and verbal communication and interpersonal skills.

• Light travel required.

Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.