Executive Assistant/Office Manager

Company:

Description:

JOB TITLE: Executive Assistant

JOB TYPE: FLSA Non-Exempt

SUMMARY: Marsh & McLennan Agency - Southwest is founded on the principles of integrity, respect, trust, and hard work. We feel that building relationships and developing trust will always be the first order of business. MMA is a leading insurance brokerage firm delivering innovative solutions to organizations in the U.S. and around the world with Texas roots dating back to 1926. MMA Southwest offers commercial insurance brokerage, employee benefits consulting and specialized risk management services from its offices in Dallas, Houston, Austin, Fort Worth, Lubbock, Midland, Abilene, New Orleans, San Antonio and Baton Rouge.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Support President of the Metairie, LA office

• Be a culture ambassador for colleagues; work with culture committee on local office events

• Prepare and submit expense reports

• Coordinate travel for President of Metairie, LA office

• Coordinate technology requests for client meetings; Schedule in Office Space App

• Coordinate Carrier Meetings

• Distribute time sensitive communication materials to appropriate parties

• Coordinate executive communications, including taking calls, responding to emails and interfacing with colleagues and carriers

• Schedule meetings and appointments as needed for President

• Coordinate with facilities and vendors

• Order office supplies and maintain inventory

• Maintain office org chart

• Prepare internal and external corporate documents for team members and industry partners; ie Town Halls, office announcements, etc…

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Coordinating office activities and operations to secure efficiency and compliance to company policies

• Coordinate trainings; Lunch and Learns

• Provide exceptional customer service and assist colleagues and clients whenever necessary

REQUIREMENTS:

• Must be highly organized and able to work independently

• Must be detail-oriented and very efficient

• Must be flexible and have a great attitude

• Must have the ability to manage multiple projects and priorities in a fast-paced environment

• Must have excellent verbal and written communication skills

• Must be proficient in Word, Excel and PowerPoint

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including: health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs. For more information about our company, please visit us at: http://marshmma.com/careers.