Executive Assistant/Office Manager

Armand Corporation New York , NY 10001

Posted 3 weeks ago

Armand is seeking an Executive Assistant/Office Manager in our Headquarters in Manhattan, NY. The Executive Assistant/Office Manager will be responsible for handling all administrative duties and will report directly to the President and CEO of Armand Corporation.

Roles and Responsibilities:

  • Prepare correspondence and other written materials on behalf of the president from verbal direction, emails, texts, etc.
  • Maintain presidents calendar including scheduling and coordinating meetings, v-meetings, and calls
  • Follow-up on the presidents meetings and telephone calls, i.e. debriefing or follow-up action items.
  • Occasionally conduct research and prepare write-up of findings. May represent the president on special projects.
  • Organize corporate events and activities (1-2 times/year)
  • Occasionally request Certificates of Insurance; transmit legal docs; complete forms; filing.
  • Book flights, trains; auto rentals; and hotel accommodations; manage changes to itinerary, for president and other staff.
  • Order office supplies, coordinate with IT firm, building maintenance, office vendors.
  • Assist Business Development Department with forms and documents requiring the presidents signature.
  • Assist with some bookkeeping related tasks (A/R, A/P, reporting)
  • Answer Office Calls routed to Operator

Requirements

  • Must have a Bachelors Degree
  • At least 2 years of experience as an Executive Assistant, or related experience performing executive level support, leadership, or other applicable experience.
  • Very strong writing skills and good oral communication skills.
  • Must feel comfortable with working in a fast-paced environment and juggling tasks.

Benefits

Armand Corporation is an award-winning construction and program management firm that has managed public projects and disaster recovery programs for over 29 years. We provide a full benefit plan including health insurance, 401k, and paid time off. We are an equal opportunity employer. We participate in E-Verify.

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Executive Assistant/Office Manager

Armand Corporation