Executive Assistant/Office Coordinator

Vasion is looking for an Executive Assistant/Office Coordinator that exemplifies our core values and wants to be part of our growing team. We are committed to making digital transformation attainable to everyone by building an affordable, integrated SaaS solution that simplifies business processes. Vasion offers a flexible working environment for our 300+ employees across the world, including at our global headquarters in St. George, Utah, or in one of our other offices in the UK, Germany, and Lehi, Utah.

POSITION SUMMARY

Your role as an Executive Assistant will primarily support our go-to-market leaders, including the Chief Revenue Officer (CRO). Your responsibilities will encompass a wide range of administrative, organizational, and communication tasks aimed at supporting the leaders and their teams, allowing leaders to focus on strategic initiatives while ensuring seamless day-to-day operations. Your role will involve managing schedules, coordinating meetings, handling communications, and ensuring efficient operations within the department. Additionally, your role will be responsible for managing the various office needs for which our CRO is located. The ideal person for the job will be a proactive problem solver with exceptional communication and interpersonal skills, as well as meticulous attention to detail. They will have previous experience working in an office environment performing administrative duties.  

KEY RESPONSIBILITIES

• Coordinate and manage complex calendars, schedule meetings, and ensure timely reminders for executives, team meetings, and key stakeholders.
• Assist in organizing and tracking various projects, ensuring deadlines are met, and facilitating communication between different teams and stakeholders.
• Arrange travel itineraries, accommodations, and logistics for department leaders and team members when necessary.
• Assist in organizing and coordinating events, conferences, and department gatherings.
• Maintain and organize important files, databases, and information systems related to go-to-market initiatives.
• Handle various administrative tasks such as expense reports, budget tracking, and other ad hoc requests from leaders.
• Represent Vasion well in greeting customers, partners, candidates and other guests that visit the Lehi office.  
• Act as a communication conduit for the Lehi office.
• Manage Lehi office logistics to include catering (set up and clean up), stocking office supplies and pantry items, generally keeping the office space organized.
• Be prepared to handle unforeseen challenges, adapt to changing priorities, and proactively find solutions to streamline processes and support efficiency.
• Support leaders in presentation prep work by employing effective design principles and content curation.
• Coordinate productive interactions and communication channels between leaders and their teams to foster support and synergy within the team.

Requirements

• 3-5 years of proven experience as an executive assistant or similar role, preferably in the tech industry

• Willing to commute and work onsite in Lehi, Utah required 
• Strong organization and time management skills
• Clear and concise communication skills, both verbal and written
• General office experience with computers, Gmail, and Google sheets and slides
• Highly motivated and results-oriented entrepreneurial attitude
• Experience booking travel, both domestic and international
• Prior vendor management experience
• Experience working cross-functionally with multiple departments
• Works collaboratively across all functions and levels of the organization
• Exceptional follow-up skills to ensure timely and thorough communication with leaders
• Experience supporting Vice Presidents and Executives preferred

Benefits

• Flexible work environment 

• Paid parental leave
• Discretionary Vacation Bonus
• Flexible paid time off
• Competitive pay
• A full suite of traditional benefits
• Training/Advancement opportunities
• 401k with company-match and immediate vesting
• Financial wellness education
• Company-contributed HSA
• Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc. 

OUR CORE VALUES

Vasion looks for people who will exemplify its core values and are driven to become:

• Action Owners (Extreme Ownership by Jocko Willink and Leif Babin)
• Candor Seekers (Radical Candor by Kim Scott)
• Relationship Builders (Leadership and Self-deception by The Arbinger Institute)
• Storytellers (Building a StoryBrand: Clarify Your Message So Customers Will Listen by Donald Miller)

MORE ABOUT VASION

Visit https://www.vasion.com and https://www.printerlogic.com.

ADDITIONAL INFORMATION

Vasion is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, national origin, disability, veteran status, gender identity, sexual orientation, and other legally protected characteristics.