Position: Executive Assistant, Department of Audit Services
Location: Hedrick Building, Chapel Hill
Hours: Full-time, Monday-Friday, 8:00am-5:00pm
This position may involve support of various hospitals and health care systems within the UNC Health Care System, but will be employed by Rex Hospital, Inc. (this includes, but is not limited to, for purposes of payroll, health benefits, retirement options, and applicable policies). If selected candidate is currently employed with UNC Health Care System the candidate will stay on current payroll and benefits platform.
Provides the principle office/administrative support to four healthcare system directors: directors of Audit, Compliance, and Privacy. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.
Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information.
Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
Screens telephone calls, visitors and appointments. Provides information or refers appropriately.
Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
Monitors and maintains administrative office budget.
Assists in creating or editing presentation materials.
Provides support to the Privacy Office staff to include entering data and providing related support for incident investigations and audits, preparing statistics for reporting on a variety of privacy activities, offering phone support and providing database entry support of ongoing and to be developed privacy office functions.