Executive Assistant

Executive Assistant - Bellweather Design Build

Are you someone who thrives on finding solutions and excels at managing multiple projects? Do you possess a talent for optimizing processes and swiftly adapting to time-sensitive matters? Do you have entrepreneurial curiosity within you and the desire to be part of an established, winning team? Would you find fulfillment in collaborating closely with a successful multi-business owner, serving as their trusted right-hand person?

If so, keep reading this entire post

About Us

We are Bellweather Design-Build, a team of 22 dedicated staff serving Philadelphia and surrounding communities through residential home remodeling. Bellweather Design-Build specializes in major home renovations, home additions, and large-scale kitchen or bathroom remodels.
For more than 20 years, our consistent craftsmanship, creative solutions, and reliable service have earned us the highest client satisfaction ratings in Philadelphia and the Main Line suburbs. We offer the highest level of service to our clients because we have an amazing team where each member uses their unique strengths to work together. Bellweather was founded by Will Giesey in 2002 after owning several other businesses and partnerships. Will earned his MBA from Temple University and studied Fine Arts at Lawrence University, with concentrations in design and architecture. Will is interested in engineering, energy efficiency, historical preservation as well as modern, timeless design.

Learn more about us on our website: https://www.bellweatherdesignbuild.com/

Core Values:

Core values are who we are. While experience is important, what matters most to us are these 5 values, serving as the foundation of our identity and guiding our every decision.

• Disciplined: self-motivated
• Humbly Confident: knows their stuff, but isn’t arrogant
• Always Improving: understands “good enough” isn’t (usually) good enough
• Forward Looking: thinks long-term; avoids “band-aids”
• Cares & Connects with People: acts with honesty and integrity; is genuine and never “shady”

Summary of Responsibilities

We are seeking a highly organized and detail-oriented Executive Assistant to work directly under the Owner, Will Giesey. This position requires the ability to prioritize, anticipate needs, and be solution-oriented while managing a broad variety of administrative tasks. The Executive Assistant is responsible for providing comprehensive support, ensuring efficient operations with a high level of professionalism and confidentiality. The ideal candidate will have a passion for organization and a knack for streamlining processes and ensuring that daily operations are carried out with ease and efficiency.

Essential Functions

• 50% supporting Bellweather, 50% supporting the Owner and his other companies
• Support new office location development
• Communication and project oversight assistance
• Manage vendor relationships effectively
• Implement efforts to nurture and enhance client satisfaction
• Support the Owner’s client communication to ensure clarity and engagement
• Property management tasks
• Conduct occasional apartment showings
• Execute turnover processes and commercial marketing strategies
• Process accounts receivable (A/R) and accounts payable (A/P) using QuickBooks
• Maintain Owner’s client CRM
• Prepare minor tax documents for CPA as needed

Education, Experience, and Skills Required

• Bachelor's degree preferred, with relevant experience in executive support roles.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in office productivity software (e.g., Microsoft Office Suite), and familiarity with project management tools.
• Discretion and confidentiality in handling sensitive information.
• Adaptability and resourcefulness to handle unforeseen challenges and changing priorities.
• Knowledge or interest in residential design or related fields is advantageous but not required.

Compensation

• $80,000-$100,000
• Medical and Dental Insurance (50% paid by employer)
• 401k with 3% company contribution
• Profit Sharing
• Bi-annual reviews with bonus opportunities based on Core Values
• Growth and education opportunities
• 10 vacation days
• 12 paid holidays
• 3 paid sick days
• 3 paid volunteer days

How to Apply

• Submit an updated resume
• Submit a cover letter explaining what makes you a successful Executive Assistant as well as an example of how you effectively support and ensure operations run smoothly and efficiently
• Be prepared to provide 3 professional references

We have a formal recruiting process and have a relationship with Zephyr Connects LLC, whom we use for the screening and hiring process. If you are selected for the next step you will get instructions within 3 days of your submission. Everyone will be contacted.

Bellweather Design Build provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Bellweather Design Build complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ZC1