Executive Assistant

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That's why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don't need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

Our Core Software - Object Management Server(OMS) team is growing and we are looking for a versatile Executive Assistant (EA) to directly support the Vice President along with some of their direct reports. The OMS team is responsible for the architecture upon which all of Workday's offerings are built. Every workday customer relies on our team to create scalable and resilient software solutions to help them accomplish their business goals.

About the Role

We are looking for an experienced Executive Assistant (EA) reporting to the Vice President to support him and the senior leadership team. The successful candidate is organized, proactive, flexible, reliable, outgoing, professional, and exudes positivity. You are organized, discreet, a motivated self-starter, able to multitask, possess excellent attention to detail with a sense of urgency, and excel in networking. We are a people-first leadership team, we care deeply about our people. We move fast and adapt fast and you will need to handle ambiguity and opposing priorities. If you thrive in this environment, this is the role for you!

• Own the daily schedule for 2-3 OMS VPs

• Maintain calendars up to date and make calendar hygiene recommendations

• Navigate complicated calendars and time zones considerately when scheduling large group meetings

• Coordinate team offsite meetings, town halls, and team events (including recommendations on venue, logistics and meeting flow)

• Order catering for internal and external meetings

• Coordinate domestic and international travel, weighing options and contingencies to build an outstanding experience, with thoughtful planning in critical details

• Process expense reports in a timely fashion and ensure spend is within communicated budget

• Orchestrate team swag projects from idea to delivery (including budgeting, selection, and purchase orders)

• Coordinate with global groups related to business technology, office moves, meeting venues, workplace safety, and logistics

• Proactively problem-solve with little to no direction, evaluate options that save time and avoid potential disruption, and help executives stay productive

• Form positive relationships with the leader's team and partners

• Field incoming requests; exercise strong decision-making skills and discretion with highly confidential information

• Provide support on ad hoc projects as needed

About You

Basic Qualifications

• 5+ years of executive support and/or project coordination experience, supporting multiple senior level executives

• BA/BS degree or equivalent practical experience

Other Qualifications

• Strong critical thinking skills with the ability to work independently with general direction and guidance

• Ability to put yourself in the executive's shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time

• Ability to handle highly sensitive information with discretion, good judgment, confidentiality and the utmost integrity

• Outstanding written and verbal communication skills

• Professional skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom

• Comfortable in a fast-paced technology environment

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here.

Primary Location: USA.CA.Pleasanton

Primary Location Base Pay Range: $105,600 USD - $158,400 USD

Additional US Location(s) Base Pay Range: $88,400 USD - $158,400 USD

Our Approach to Flexible Work

With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!