Executive Assistant

Position Title Executive Assistant Position Number 991791 Position Status Full-Time Regular Work Hours

Monday

• Friday 8:00am

• 5:00pm; some occasional evenings or weekends may be required

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

We are looking for a highly skilled and unique individual to provide executive assistant support for WSU Connect. You will help set the tone for the office by creating a warm and welcoming environment for students, staff, and all visitors. In this position you will be responsible for planning and scheduling meetings, utilizing Microsoft applications, managing budget and bookkeeping tasks, assisting with correspondence, and much more. If this sounds like an opportunity that fits your skills, please apply below!

Summary of Responsibilities

Provides administrative professional support to executive staff which may include, but is not limited to, scheduling and appointments; coordination of meeting and events; travel arrangements; preparing and editing correspondence, presentations, and reports, and preparing expense reimbursements.

Essential Functions

Maintains executive's schedule by planning and scheduling meetings, conferences, teleconferences, and/or making travel arrangements.

Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications, as required.

Prepares, processes and edits financial or operational information, data and documents, which may include purchasing, budgets, materials necessary for meetings, special projects and reports.

Documents meeting notes, keeps records of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion.

Coordinates meetings and events which may include, but is not limited to, catering, guest lists, entertainment, supplies, reservations, and set up.

Exercises discretion, confidentiality, and judgment when dealing with matters of a sensitive confidential or personal nature.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

High school diploma or equivalent by hire date

Preferred Education Minimum Experience

Two (2) years of experience working for an executive in an executive office setting or related field

Preferred Experience Knowledge, Skills and Abilities

• Competent in Microsoft Products Excel, Powerpoint

• Exceptional organizational skills

• Customer service

• Complete tasks in a timely manner

• Can manage budget and bookkeeping tasks

• Manage day-to-day operations of WSU Connect

Licenses, Certificates and Registrations

None

Sponsorship No, due to budget constraints, the University will not sponsor applicants for employment authorization for this position. User Export Compliance No export control requirement. Additional Information Special Instructions

Department Information

Department 102249-Wichita State Connect

Salary Information

Pay Information Salary beginning at $46,000/yr. and commensurate with experience Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 03/18/2024 Closing Date Proposed Start Date 04/14/2024

Physical Demands

Physical Requirements

Physical Requirements

Ability to remain in a stationary position.

• Frequent 60-90%

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

• Frequent 60-90%

Ability to communicate with others and accurately exchange information.

• Frequent 60-90%

Physical Weight Category Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements