Executive Assistant

Werner Enterprises Inc Omaha , NE 68102

Posted 1 week ago

Job Description:

Reporting directly to the Chief Financial Officer (CFO) and Sr. VP of Dedicated Fleet Services, the Executive Assistant will be responsible to handle a wide range of administrative and executive support-related tasks, and should be able to work independently with little or no supervision. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant to the CFO and Sr. VP provides services to help execute the organization's operational goals.

  • Answer phones when CFO and Sr VP are away from their desks or during meetings

  • Schedule meetings for CFO and Sr VP, coordinate with other executive assistants, take phone calls from other executives who need to meet with CFO or Sr VP; assist with panning appointments and events.

  • Schedule phone calls with investment firms and research analysts as requested by CFO

  • Prepare PowerPoint presentations for employees, investors, and others based on information from CFO and/or Dedicated VP leadership team.

  • Send out investor information packets to interested investors (10-Q's, 10-k's, annual reports, proxy statements) based on requests in investor relations mailbox forwarded by CFO

  • Register CFO for attendance and presenting at investor conferences (conference registration, webcast registration and payment, coordinate with Travel department for hotel for CFO), typically two to three conferences per quarter

  • Make travels arrangements for CFO and/or Sr VP as needed

  • Type memos as needed

  • Spreadsheet preparation as needed; create regular reports and update internal databases.

  • Mailings as needed; facilitate internal communication (e.g. distribute information and schedule presentations)

  • Process payments for CFO with Accounts Payable; process holiday and extra shift pay for Dedicated office associates.

  • Process credit card receipts for CFO company credit card

  • Coordinate onsite meetings with investors (meeting room, presentation booklets, food, etc.)

  • Suggest more efficient ways to run the office and troubleshoot malfunctions.

  • Respond promptly to leadership queries.

  • Associate or Bachelor's degree in business, office management, communication, or other field related

  • Administrative experience supporting multiple leaders preferred

  • Time management, organization and prioritization abilities required, including the ability to manage multiple priorities with limited direction

  • Demonstrated advanced proficiency in operating Microsoft Office Software including: Outlook, Word, Excel, and PowerPoint.

  • Transportation experience desired

All your information will be kept confidential according to EEO guidelines.

Werner Enterprises provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information or veteran status or other status protected by law.We encourage applicants of all ages as we do not discriminate on the basis of an applicant's age.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant

BH Media

Posted 1 week ago

VIEW JOBS 3/16/2019 12:00:00 AM 2019-06-14T00:00 The Executive Assistant will support the Executive Vice President with administrative and clerical needs. These will include scheduling, travel arrangements, planning and execution of events, preparation of correspondence, reports and other documents. Also assists with the community service activities of the Executive Vice President. This position works closely with all managers and executives of BH Media Group and its affiliates, as well as administrative assistants in the company. ESSENTIAL JOB FUNCTIONS 1. Prepares correspondence with proper form, grammar, sentence structure and punctuation. 2. Must perform job with complete discretion and confidentiality. 3. Maintains scheduling calendar and keeps up-to-date contact list for Executive Vice President. 4. Plans special events (i.e. dinners, seminars, etc.) as directed by the Executive Vice President 5. Maintains filing system for Executive Vice President, including general filing, project files and other recordkeeping. 6. Makes travel arrangements as directed and submits expenditure reports in a timely manner. 7. Obtains pricing and procures offices supplies and equipment, as directed. 8. Answers telephones and greets guests in the executive offices with a businesslike and friendly disposition. 9. Maintains a professional appearance at all times while working. 10. Distributes mail and other materials, as required. 11. Must communicate clearly and effectively, both on the telephone and in person. 12. Must be able to respond to emergencies at all hours. 13. Must possess a high energy level and ability to work varied schedules and endure potentially high-stress situations. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES: 1. Ability to organize and coordinate management information. 2. Strong oral and written communication skills. 3. Computer literate with knowledge of Microsoft Office: Windows, Word, Excel, Outlook, Powerpoint, SBS, DayForce and the ability to adapt and learn new applications. 4. Positive liaison with customers, staff and other departments/divisions. 5. Diplomatic and resourceful in resolving customer or other problems. 6. Self-starter and the ability to get things done through others. 7. Analytical aptitude, loyal and trusted to handle confidential information. 8. Must be able to type at least 50 WPM and possess the necessary dexterity for these functions. 9. Must possess a good command of the English language, including sentence structure, use of grammar, as well as written and oral communications. 10. Must possess good organizational, prioritizing, decision-making and problem-solving skills. EDUCATION AND EXPERIENCE: High School Diploma and a minimum of 3 years advanced administrative support experience preferred. Other details * Pay Type Hourly * Omaha World-Herald 1314 Douglas St, Omaha, Nebraska, United States of America BH Media Omaha NE

Executive Assistant

Werner Enterprises Inc