Executive Assistant

Wellington Management Company, LLP Boston , MA 02298

Posted 2 weeks ago

WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 55 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

POSITION

The Wellington Funds Group seeks an experienced Executive Assistant to support its President and the department. The role of the Executive Assistant is to leverage the managers' time through logistical coordination of the team's activities and needs and to act as the first point of contact for department leadership. The ideal candidate is committed to the administrative role and has demonstrated the ability to support and represent executive-level leaders with high reliability, mature professionalism and utmost discretion in a logistically intensive, public-facing, and data-rich environment.

RESPONSIBILITIES

Duties will include, but are not limited to:

  • Proactive calendar management for multiple, complex executives' calendars

  • Coordination of international travel itineraries and arrangements

  • Extensive logistical coordination of internal and external meetings with various constituencies

  • Diligent telephone coverage with gate-keeping expectations

  • Maintaining various departmental materials and presentations

  • Coordinating logistics for various departmental processes such as mid-year and year-end performance management cycles, onboarding and offboarding employees, expense approvals, etc.

  • Handling daily mail, managing file systems, maintaining distribution lists, submitting expense reporting, etc.

  • Other duties as assigned

QUALIFICATIONS

  • Minimum of 3 years' experience within an administrative role in a professional services organization; undergraduate degree preferred

  • Advanced proficiency in MS Office (Word, Outlook, Excel & PowerPoint) with an ability and desire to learn new technology to drive efficiencies

  • Outstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretion

  • Strong service orientation and proactive problem-solving skills

  • Excellent organizational, multi-tasking, and prioritization abilities

  • Strong detail-orientation and work quality

  • Ability to work under deadlines and to accommodate last-minute changes

  • Positive, can-do attitude; flexibility and sense of humor

JOB TITLE

Executive Assistant

LOCATION
280 Congress

As an equal opportunity employer, Wellington Management considers all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com.


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Executive Assistant

Wellington Management Company, LLP